Director of Purchasing Job Abilene area,Texas USA,Management

Primary Purpose

The Director of Purchasing is responsible for directing, coordinating, managing personnel, bidding, contract development, negotiation and award of products and services, including vendor management, issuance of purchase orders and inventory control. Responsible for continued compliance with all regulatory requirements, policies and procedures both internally and externally to the District. The Director of Purchasing must act with integrity, ethics and support organizational goals.

Qualifications

Education/Certification:
- Bachelor's degree in a business field
- Master's degree in a business field (preferred)
- Certification through TASBO or NIGP
Special Knowledge/

Skills:
- Ability to lead and manage teams within various departments
- Knowledge of state and federal procurement procedures/guidelines
- Knowledge of warehousing and inventory controls
- Knowledge of procuring construction services and contracts
- Knowledge of Schools and Libraries Program of the Universal Service Fund, E-Rate Program
- Knowledge of contract negotiations
- Familiar with utilizing purchasing cooperatives
- Proficient in Microsoft Office, Google Docs and Google Drive
- Familiar with software applications for procurement, inventory control, accounting and bidding software
- Ability to work under pressure
- Ability to meet critical deadlines
- Ability to multi‑task, complete and manage concurrent projects
- Goal‑oriented, decisive, team and customer oriented, analytical, strong communicator
Experience:
- Preferred experience with governmental entities
- Ten years’ experience in business, procurement or accounting preferred
- Five years supervisory or management experience

Performance Responsibilities and Duties

Ensure continued compliance with all regulatory requirements, policies and procedures both internally and externally to the District.

Provide guidance on goods and services for procurement, consistent with District policies, applicable laws and best practices.

Responsible for district wide acquisition of goods and services.

Purchase Order approval authority while ensuring compliance with procurement procedures.

Utilize strategic sourcing methodologies to create value in product standardization process.

Evaluate contract opportunities to identify savings and collaborate with vendor community to assess emerging opportunities.

Prepare bidding documents and specifications.

Assist with evaluating all vendor’s bid responses, recommendation of award to Chief Financial Officer or Board of Trustees as applicable.

Determine the best method of procurement whether a district contract, purchasing cooperative or other means.

Develop three department budgets, monitor expenditures to avoid overspending budgets.

Supervise the district warehouse and central receiving operations.

Maintain collaboration with warehouse manager on personnel, inventory, daily tasks and special projects.

Responsible for district’s inventory items and selection of items for inventory.

Oversee inventory control.

Work with supplier representative to ensure full understanding of products and maintain awareness of product changes, price changes, or other information that could materially affect the purchasing of items.

Facilitate the annual warehouse inventory.

Supervise the Instructional Material Coordinator.

Responsible for record management for the departments supervised.

Train purchasing staff and district staff on procurement regulatory policies and procedures both internally and externally to the District.

Establish and maintain a relationship and effective communication with district personnel, administration and vendors.

Prepare detailed reports of various aspects of the procurement process.

Responsible for providing information to auditors in a timely manner.

Create and maintain business procedures manual for procurement.

Assist with the procurement card program.

Work on special projects as assigned.

Maintain confidentiality.

Follow district safety protocols and emergency procedures.

Perform other duties as assigned.

Supervisory Responsibilities

Purchasing/Warehouse/Central Receiving/IMA

Mental Demands / Physical Demands

Tools/Equipment:
Standard office equipment including personal computer and peripherals
Posture:
Prolonged sitting, occasional bending, stooping, pushing/pulling and twisting
Motion:
Repetitive hand motions, prolonged keyboarding and use of mouse, occasional reaching
Lifting:
Occasional light lifting and carrying (less than 15 pounds)
Mental Demands:
Work with frequent interruptions, maintain emotional control under stress

Salary Range

Wage/Hour Status:
Exempt
Pay Grade:
Administrative Professional - 7

Benefits

Benefits are offered and the district pays $410.00 towards medical premium a month.

How To Apply

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