Executive Secretary; D2810

Title: Executive Secretary (D2810)

State Role

Title:

Admin and Office Spec III

Hiring Range: $56,295 - $72,215

Pay Band: 3

Agency: Department of Juvenile Justice

Location: CSU 28 - Abingdon

Agency Website: http://(Use the "Apply for this Job" box below)./

Recruitment Type: General Public - G

The executive secretary supports the mission and organizational objectives of the Department by providing essential administrative support to the Court Service Unit Director and staff. Also provides supervision of administrative support staff and serves as a member of the CSU leadership team. The person in this position also ensures the proper application of all relevant policies and procedures according to departmental, state, local, and judicial requirements.

Virginia Department of Juvenile Justice provides a competitive benefits package, which includes fourteen paid holidays, paid and unpaid leave (vacation, sick, family personal, parental and FMLA), health and dental insurance, short‑ and long‑term disability, employee assistance program (counseling), flexible spending account, and life insurance.

• Working knowledge of office practices and procedures
• Working knowledge of manual and automated filing systems
• Experience in data entry, typing correspondence and transcribing
• Proficiency in Microsoft Office software, including Word and Excel
• Knowledge of the budgetary process
• Knowledge of confidentiality issues and human resources practices
• Knowledge of office management and supervision principles
• Ability to read, interpret, and analyze procedures; skills in time management
• Experience operating a multi‑line telephone system, fax machines, copiers and printers
• Ability to communicate effectively both orally and in writing to public, community service providers and staff
• Knowledge of state procurement processes
• Ability to interact with other DJJ support entities in support of the unit

• Considerable experience in a professional office environment
• Experience working with human resources
• Experience working with procurement
• Office management/supervision experience
• Knowledge of specific departmental software and programs such as BADGE, YASI, etc.

The Department of Juvenile Justice practices fair and equal employment opportunities to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

Qualified individuals with disabilities are encouraged to apply.