Administrative & Program Coordinator

Administrative & Program Coordinator

Job no: 536292
Work type: Hourly Wage/Part-Time
Senior management: Vice Pres-Outreach & Intrntl Affrs
Department: Virginia Tech Southwest Center
Location: Abingdon, Virginia
Categories: Administrative / Clerical, Program/Project Management

Job Description

Reporting to the director of the Virginia Tech Southwest Center, the administrative and program coordinator coordinates and implements center usage, client services, and support for programs such as conferences, short courses, training programs, institutes, workshops and other unique outreach offerings. Key functions are to:

• support daily operations of the Southwest Center based on the center's program and implementation needs;

• serve as the initial and primary contact for faculty, students, clients and participants associate with graduate, professional development and meeting management activities;

• support the director, engagement staff, and onsite partners in a wide variety of tasks including social media, marketing and customer support, classroom scheduling, calendar maintenance, classroom set up and reception duties;

• be the liaison between students and units across the University;

• coordinate program implementation, including financial management and accountability, keeping programs within scope and adhering to established timelines, onsite/day-of duties, and vendor management.
Occasional travel is required to provide local and out-of-town program support. Occasional overnight, weekend, early morning, and late evening work may be required based on program schedules.

Required Qualifications

• Experience in a higher education setting or hospitality / event coordination environment;

• Experience with financial management;

• Experience with various social media platforms and marketing for promotion of programs such as short courses, conferences, workshops and special events;

• Must have strong technical skills such as word processing, Excel, email, internet navigation, online learning platforms, and audiovisual equipment;

• Excellent organizational skills. Must be able to handle numerous projects and details simultaneously and accurately while prioritizing according to need and schedule.
Exceptional customer services skills ;

• Ability to remain calm under pressure and handle unanticipated changes or emergencies in an effective and professional manner;

• Must be a team player with excellent communication and interpersonal skills;

Preferred Qualifications

• Bachelor's degree in business or related field, or equivalent training and experience in business or hospitality management field.

• Experience with university and/or state purchasing policies and procedures as well as experience with invoicing and payments;

• Experience with conference management/planning;

• Experience working within program budget constraints;

• Experience in training and development, and/or meeting and project management;

• Experience with budgeting and grant reporting.

Pay Band

3

Overtime Status

Non-Exempt:
Eligible for overtime

Appointment Type

Restricted

Salary Information

Commensurate with experience up to a budget maximum of $18/hour

Hours per week

20-30

Review Date

5/12/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College.

The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and…