Facilities Manager

Responsibilities

• Manage, plan, coordinate, and support the operation and maintenance of uninterrupted light, heat, power, water, and monitoring systems for all hospital buildings and services.
• Assume direct responsibility for peripheral facilities operations of satellite or affiliated facilities that are not staffed by TJU Facilities personnel.
• Ensure the overall condition and appearance of hospital and university facilities is maintained professionally.
• Support development and management of operating budgets for all departments and related costs.
• Manage staffing schedules, ensuring coverage of critical events and daily operational needs.
• Identify and manage operating and capital budgets, maintaining quality control.
• Provide administrative and professional support for the safe and efficient operation of all buildings, equipment, systems and grounds.
• Maintain relationships and routine interactions with regulatory agencies (TJC, PA Dept. of Health, City L&I).
• Develop and demonstrate a working understanding of client needs; minimize organizational risk.
• Provide knowledge‑based support to drive compliance, service‑level improvement, patient‑care satisfaction, and minimize business impact of operational interruptions.
• Establish direct relationships with key departmental representatives, area managers, and staff as the leader responsible for Facilities Performance and Customer Service.
• Conduct regular evaluations of clinical areas, research labs, and support departments to ensure client needs are met.
• Monitor the condition of all buildings, systems, equipment and grounds for safety and efficiency.
• Maintain compliance with state and local codes, TJC, insurance compliance, and conduct periodic inspections.
• Work in support of the Managing Director and Directors of Operations to ensure continuous readiness for TJC, PADOH, and other regulatory site visits.
• Meet with survey and inspection personnel to review surveys and corrective actions.
• Report to Directors of Operations and Compliance on inspection results and recommend corrective action.
• Participate in planning future development of physical facilities and systems.
• Develop, review, and recommend approval of plans for equipment and systems retrofit, repair, replacement, or additions.
• Ensure readiness, functioning, and maintenance of life‑safety systems (fire alarms, sprinkler systems, emergency generators).
• Delegate routine repair and maintenance to Managers/Supervisors and contract for periodic inspections and special maintenance of detection and control systems.
• Support and optimize use of the Work Order / Preventive Maintenance system.
• Handle HR‑related issues for direct and indirect staff, including employment, termination, suspension, training, grievances, and promotions.
• Support negotiation, application, and management of the collective bargaining agreement between Jefferson and the Teamsters Union.

• Education: Bachelor’s Degree in Engineering or related field (Required).
• Experience: 4 years of Maintenance Supervision in a medium to highly regulated or technical field; 1 year of Healthcare Facilities Management or equivalent (Required).
• Knowledge,
  
  Skills and Abilities
  
  –
  
  Required:
  
  
  • Lead a diverse team of Facilities professionals and skilled craftspeople; work collaboratively or independently.
  • Motivate others and drive performance with or without direct authority.
  • Manage multi‑million dollar operational and capital budgets to targets.
  • Excellent organizational, interpersonal, and communication skills (speaking, written, electronic).
  • Proficient in MS Office, MS PowerPoint and budgeting systems.
• Knowledge,
  
  Skills and Abilities
  
  – Preferred: Management training helpful.
• Work Shift: Workday Day (United States of America).

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.