Office Support Services officer

Base

Location:

Abu Dhabi – Khadamat office

The Officer – Office Support Services provides essential administrative and operational support to ensure the smooth coordination of internal processes, reporting, and documentation across the organization. The role contributes to efficient service delivery by supporting planning, communication, and documentation functions in alignment with departmental and organizational objectives.

• Meeting Coordination:
  Schedule and coordinate weekly meetings, prepare minutes, and follow up on action items.
• Project Tracking:
  Maintain and update project trackers, logs, and documentation to support operational transparency.
• Process Support:
  Assist in mapping and improving administrative workflows, SOPs, and departmental procedures.
• Reporting:
  Prepare reports, summaries, and presentations for management review.
• Documentation Management:
  Maintain accurate departmental records, ensuring timely updates and proper control of documents.
• Budget & Planning Support:
  Assist with coordinating budget inputs, departmental plans, and resource requests.
• Stakeholder Coordination:
  Liaise with internal teams, service providers, and clients to support operational needs and communication.
• Administrative Support:
  Coordinate leave schedules, departmental activities, and general office administration requirements.

• Excellent written and verbal communication skills.
• High proficiency in MS Office applications (Word, Excel, PowerPoint, Visio).
• Strong organizational and multitasking abilities.
• Ability to prepare reports, presentations, and formal documentation.
• Knowledge of facilities management operations is an advantage.

• Diploma or Bachelor’s degree in Business, Management, or a related field.
• 0–3 years of experience in office administration or support services.
• Experience preparing reports, coordinating meetings, and supporting operational functions.