Executive Secretary - Construction & Contracting Industry

Role Overview

Provide high-level administrative, organizational, and communication support to senior leadership. Ensure confidentiality, compliance, and seamless execution of daily operations for executive offices within a dynamic construction environment.

• Manage complex executive calendars, meetings, and international travel logistics.
• Prepare agendas, board packs, presentations, reports, and briefing notes.
• Coordinate board committee affairs — minutes, resolutions, and follow-up actions.
• Act as primary liaison with internal teams, consultants, authorities, and external partners.
• Maintain secure document-control systems for contracts and corporate records.
• Track strategic initiatives and ensure timely completion of executive directives.
• Support procurement, HR, and legal with correspondence and statutory filings.
• Organize VIP visits, project tours, events, and stakeholder engagements.

• 5+ years supporting C-suite or senior executives in construction/ engineering/ corporate sectors.
• Diploma or Bachelor’s degree in Business Administration or related field.
• UAE or GCC work experience preferred.
• Exposure to board-level governance and reporting.
• English fluency required;
  Arabic skills advantageous.

• Exceptional organizational and multitasking skills.
• High professionalism and discretion in handling confidential matters.
• Advanced proficiency in MS Office and scheduling/document management tools.
• Strong written communication and executive correspondence drafting.
• Ability to thrive under pressure in fast-paced environments.
• Diplomatic interpersonal skills with senior stakeholders.

Offered Salary Range: 10,000 to 15,000 AED + Benefits