Officer, Property Management- UAEN

Job Title

Officer, Property Management

Job Purpose

Provide documentation, tracking, and reporting support to the property operations team. Ensure accuracy, timeliness, and completeness of all service records and administrative processes.

Key Roles, Responsibilities & Duties

• Maintain logs for move-ins, reinstatements, handovers, and inspections
• Record and archive contractor access approvals and Purchase Order (PO) forms
• Schedule meetings; prepare meeting minutes, notes, and action trackers
• Scan, organize, and maintain property files, including soft copy backups
• Follow up with Procurement for PO issuance and invoice code confirmation
• Support the Property Manager during internal and external audits
• Create and maintain standard operating folders for recurring tasks
• Support budget tracking versus actuals in coordination with Finance
• Distribute internal circulars and manage site office supplies
• Handle data entry for CAFM systems or operational trackers in use

Qualifications

• Diploma or Degree in Office Administration, Business Administration, or a related field
• Preferred knowledge of shared drives and proper tracker/file hygiene

Experience

• 2–3 years of experience in administrative or document control roles supporting technical teams
• Experience in labor accommodation, facilities, or property management environments is preferred

Competencies & Skills

• Experience with ERP solutions or CAFM systems is an advantage
• Strong organizational and documentation skills
• Attention to detail and accuracy in record keeping
• Ability to coordinate across departments and follow up on tasks effectively