Executive Assistant

Overview

The Executive Assistant will play a critical role in ensuring effective scheduling, communication, follow-ups, and smooth day-to-day operations for senior leadership, while also assisting with documentation, data entry, and coordination across functions.

• Chairman Support: Act as the primary point of contact for the Chairman with internal and external stakeholders.
• Chairman Support: Manage and coordinate the Chairman’s calendar, meetings, appointments, and travel schedules.
• Chairman Support: Organize and prioritize meeting requests to ensure effective time management.
• Chairman Support: Prepare agendas, briefing materials, presentations, and supporting documents.
• Chairman Support: Attend meetings, record minutes, track action items, and ensure timely follow-up.
• Chairman Support: Manage correspondence, emails, and document flow on behalf of the Chairman.
• Chairman Support: Coordinate travel arrangements, logistics, and expense tracking.
• Chairman Support: Handle sensitive and confidential information with the highest level of discretion.
• Senior Leadership & Senior Management Office Support: Coordinate meetings, workshops, and leadership sessions.
• Senior Leadership & Senior Management Office Support: Support the Senior Management Office with scheduling, documentation, and reporting.
• Senior Leadership & Senior Management Office Support: Assist in preparing executive presentations, reports, and summaries.
• Senior Leadership & Senior Management Office Support: Maintain structured digital and physical filing systems.
• Senior Leadership & Senior Management Office Support: Facilitate communication and coordination between senior leadership and internal teams.
• Senior Leadership & Senior Management Office Support: Track commitments, deadlines, and cross-functional initiatives.

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Minimum 2-5 years of experience in an Executive Assistant, Personal Assistant, or similar role supporting senior executives.
• Experience supporting C-level executives, Chairman, or senior leadership.
• Strong organizational, time-management, and prioritization skills.
• Excellent written and verbal communication skills.
• High level of discretion and integrity when handling confidential information.
• Strong attention to detail and accuracy, particularly in documentation and data entry.
• Proficiency in Microsoft Office, Google Workspace, and office productivity tools.
• Ability to work independently, take initiative, and adapt to changing priorities.