Executive Assistant

About The Company

Venture One is not just a company; it is an innovation hub, a hotbed of creativity, and a place where groundbreaking ideas become reality. Our team is a diverse mix of visionaries, strategists, and go‑getters, all united by a shared mission: to redefine industries and pave the way for success, both locally and globally.

The Executive Assistant will serve as a trusted partner to Venture One’s executive leadership, providing high-level administrative support and enabling the team to operate at peak efficiency. This role requires exceptional communication skills, strong judgment, discretion, and the ability to anticipate needs in a fast-moving, entrepreneurial environment. This is a full-time position that will support 2-3 senior executives.

• Manage complex calendars, scheduling, and meeting coordination across time zones.
• Prepare executives for meetings by organizing agendas, briefing materials, and follow-up actions.
• Coordinate travel logistics, itineraries, and expense reporting.
• Act as a primary point of contact between executives, internal teams, and external partners.
• Draft, review, and manage professional correspondence on behalf of leadership.
• Facilitate timely communication and ensure alignment across departments.
• Track key initiatives, deadlines, and deliverables; follow up with stakeholders as needed.
• Support special projects and research assignments, providing data, insights, and summaries.
• Help design and streamline internal processes to improve organizational efficiency.
• Plan and coordinate internal and external meetings, offsites, board sessions, and events.
• Take clear meeting notes, summarize key decisions, and monitor action items.
• Assist with office management tasks, vendor coordination, and resource planning.
• Support recruiting efforts by coordinating interviews and onboarding documentation.

• At least 3+ years of experience as an Executive Assistant or similar administrative role supporting senior leadership.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High emotional intelligence and the ability to work cross-functionally.
• Proficiency with productivity tools (Microsoft 365, etc).
• Ability to thrive in a fast-paced, dynamic environment with shifting priorities.

• Experience in high-growth environments (venture capital, private equity, startups, finance, tech, or consulting).
• Ability to manage projects independently and make decisions on behalf of leadership.
• Strong problem-solving skills and proactive mindset.

We provide a competitive, tax‑free salary and a comprehensive benefits package in a collaborative, innovative and inclusive work environment. Our benefits include an education allowance, free on‑site meals, annual flight allowance, health coverage, relocation support (if applicable), and access to well‑being activities such as sports and recreational events.

Are you ready to embark on an exciting journey with Venture One? If you're a visionary with a passion for innovation, we want to hear from you. To apply, please send your resume detailing your relevant experience and why you're the perfect fit for this role.

At Venture One, we believe that diverse perspectives drive innovation. We are committed to creating an inclusive and equal opportunity workplace. All qualified applicants will receive equal consideration for employment. Join us in shaping the future of business. Apply today and let's venture into a world of possibilities together!