Executive Secretary

• Providing secretarial and administrative support to the executive team, including managing schedules, meeting planning, and document preparation.
• Organize and schedule meetings, appointments, and conferences, ensuring all materials are prepared in advance.
• Draft, proofread, and distribute emails, memos, and other correspondence on behalf of the executives.
• Manage executive expense reports, invoices, and other financial documents.
• Acting as a liaison between the executive team and internal/external stakeholders, handling communications on their behalf.
• Managing travel arrangements, itineraries, and event planning for the executive team.
• Maintaining confidentiality and handling sensitive information with discretion.
• Coordinating and attending executive meetings, taking minutes, and following up on action items.
• Overseeing special projects and initiatives as directed by the executive team, including research, report preparation, event coordination, and correspondence handling.
• Ensuring the executive’s office operates efficiently by organizing files and maintaining records accurately.
• Minimum 4-5 years of experience in the relevant field.
• Excellent communication skills.

Skills

Communication & Interpersonal Skills, Organizational & Time Management, Technical Proficiency, Discretion & Integrity, Problem-Solving & Critical Thinking, Administrative Experience