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Job Description & How to Apply Below
The Legal Secretary will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates and equivalents).
Main Responsibilities- Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
- Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)
- Provide billing support to attorneys
- Handle complex diary management, call handling/gate-keeping and meeting organization for external meetings (utilize General Admin Services (GAS) for internal meetings)
- Manage in-box, assist with email filing into iManage, as well as supporting on hard copy filing
- Support client activities and is in direct contact with clients and their assistants
- Build and co-ordinate relationships with Center Services, other Baker McKenzie secretaries and teams.
- Utilize and review materials from Service Centers to ensure efficiency and accuracy
- Document production for urgent jobs which are not suitable to be done by Document Services
- Manage competing deadlines
- Provide administrative support at meetings, capturing outputs and following up as needed; may be assigned specific tasks / objectives for action as outputs of meeting
- Support junior members acting as buddy/mentor
- Undertake specific practice group tasks and requirements
- Bilingual (Arabic / English) with strong experience working in a legal sector or other professional services environment
- Proficient, through job-related training and work experience
- Strong technical skills, including proficiency in all software packages (Word, Excel, Outlook, PowerPoint, Access, Teams)
- Able to manage complex diary and calendar management activities
- Strong document management skills
- Able to problem solve based on standard ways of operating
- High-level organizational skills
- Proactively seek to upskill
- Able to establish and maintain effective working relationships; a team player
- Strong communication skills, both written and verbal
- Able to provide continual attention to detail in completing assignments
Reports to:
Office Manager
Position Type:
In Market
Development Framework:
Business Support
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