Project Coordinator

Responsibilities

• Project Administration – Support PMs with scheduling, documentation, and reporting
• Maintain project repositories and ensure naming convention compliance
• Prepare and distribute meeting agendas, minutes, and action items
• Track project deliverables and milestone completion
• Coordinate project team meetings and logistics
• Documentation Management – Maintain document control per PMO Policy, ensure version control and document approvals, manage project templates and standard forms, archive project documents by retention policies
• Support audit and compliance documentation
• Reporting and tracking – update project status reports and dashboards
• Maintain RAID logs (Risks, Assumptions, Issues, Dependencies)
• Track change requests and approvals
• Monitor action items and follow up on completion
• Compile metrics and KPIs for PMO reporting
• PMO Support – support process improvement initiatives, assist with resource tracking and time sheets, help maintain PMO tools and systems, support project onboarding and knowledge transfer, assist with lessons learned capture and repository

• Bachelor’s degree in business, IT, or related field
• Experience:
  
  2-4 years in project coordination or administration
• Experience in PMO environment preferred
• Exposure to IT or technology projects beneficial
• Government or enterprise experience advantageous

• CAPM (Certified Associate in Project Management) preferred
• PMO certification is beneficial
• MS Office certification advantageous

• Excellent organisational and time management skills
• Strong attention to detail and accuracy
• Proficiency in MS Office Suite (Excel, Word, PowerPoint, Project)
• Familiarity with project management tools (MS Project, JIRA, SharePoint)
• Good communication and interpersonal skills
• Ability to work independently and in teams
• English fluency required;
  Arabic beneficial