Administrative Coordinator - Stern School of Business - U

Administrative Coordinator – Stern School of Business – New York University Abu Dhabi – Abu Dhabi, UAE

New York University Abu Dhabi is hiring an Administrative Coordinator in Abu Dhabi, UAE, to support the Career Management Center at the Stern School of Business at NYU Abu Dhabi. Reporting to the Director of Career Development, this role provides high-level administrative, technical, and organizational support to senior leadership, contributing to the smooth operation and effectiveness of career development initiatives within a higher education business school environment.

Country: UAE
City:
Abu Dhabi
Industry: Higher Education
Function:
Administrative Support
Salary:  monthly (Market estimated)
Gender: Any
Candidate Nationality:
Any
Job Type: Full-time

• Provide comprehensive administrative support to Stern at NYUAD leadership, including preparation of correspondence, records, and documentation
• Manage calendars and schedules for senior leaders to ensure effective time management and meeting coordination
• Arrange travel, meetings, and event logistics, including venue booking, A-V support, and catering
• Coordinate meetings, video conferences, and prepare supporting materials
• Maintain electronic and physical filing and document management systems
• Act as a liaison between Stern at NYUAD, other NYU offices, and external stakeholders in Abu Dhabi and New York
• Handle inquiries, requests for information, and resolve routine and non-routine administrative issues
• Support departmental projects, monitor progress, and prepare reports for senior leadership
• Manage office operations, procedures, and administrative systems to improve efficiency
• Monitor departmental budgets, track expenses, process reimbursements, and reconcile invoices
• Support procurement, purchasing, and payment processes
• Assist with planning and execution of on-campus and off-campus events, including promotional materials and vendor coordination
• Support maintenance of career platforms, including creating job postings, generating reports, and ensuring data accuracy
• Perform general clerical and executive assistant duties as assigned

• Bachelor's degree
• Minimum of two years of experience in an administrative or executive support role
• Excellent written and verbal communication skills in English
• Strong organizational skills with the ability to manage multiple priorities and tight deadlines
• High level of professionalism, discretion, and sound judgment
• Ability to work effectively within a complex, multinational academic environment
• Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and database tools

• Executive and administrative support
• Calendar and schedule management
• Budget tracking and expense management
• Event planning and coordination
• Office systems and process management
• Communication and stakeholder coordination
• Career platform data support

• Opportunity to support leadership at a globally recognized business school
• Exposure to international academic and professional environments
• Comprehensive benefits package within the UAE
• Professional growth within a world-class higher education institution
• Collaborative and multicultural workplace

New York University Abu Dhabi is a leading international research university based in Abu Dhabi, offering world-class education and research across science, engineering, humanities, social sciences, and business. Through its partnership with NYU Stern, Stern School of Business at NYU Abu Dhabi delivers globally competitive business education and career development programs, supporting students and professionals in a dynamic international environment.