Administrative Assistant

Administrative Assistant Role Overview

As an Administrative Assistant based in Abu Dhabi, you will play a critical role in ensuring smooth office operations by supporting various administrative functions onsite. Your responsibilities will encompass document management, external coordination, site visits, reception duties, and general office support. You’ll be part of a dynamic team engrossed in a fast-paced, results-driven environment.

• Maintain and organize incoming and outgoing documents, including contracts, invoices, reports, and correspondence. Ensure effective registration and digital filing for easy retrieval when needed.
• Coordinate with government departments and external organizations to complete administrative tasks efficiently.
• Conduct site visits for document collection, delivery, and inspections.
• Manage reception duties, attend to visitors, answer phone calls, and direct inquiries to relevant personnel.
• Assist in office administration support, including maintaining trackers and follow-ups related to procurement and maintenance.
• Update and maintain company databases, logs, and trackers as required.
• Participate in various office support activities to enhance operational efficiency.

• Bachelor’s degree in any discipline.
• Minimum of 2 years of administrative experience in the UAE, preferably within facility or property management sectors.
• Valid UAE driving license with comprehensive knowledge of UAE roads and locations.
• Effective communication skills in English; proficiency in spoken Arabic is preferred.
• Strong command of computer operations, particularly in MS Office (Word, Excel, Outlook).
• Demonstrated ability to handle multiple tasks, prioritize effectively, and maintain confidentiality.

• Opportunities for professional growth and development.
• Competitive salary commensurate with experience and qualifications.
• Company-provided health insurance.
• Ongoing training and support.
• Comprehensive leave and holiday policies.