Admin Officer

Job Title

Admin Officer

Abu Dhabi, UAE

Salary: AED 6,000 per month

Employment Type:

Full-Time
Working Days:
Monday to Friday

Working Hours:

8 Hours Per Day
Visa Status:
Candidates with their own visa preferred
Joining:
Immediate;
Joiners Preferred

A prestigious Embassy based in Abu Dhabi is seeking a highly professional and experienced Admin Officer to join its administrative team. The successful candidate will serve as a key liaison between the Embassy and UAE government entities, ministries, local authorities, and external organizations. This position requires exceptional communication skills, diplomatic awareness, confidentiality and the ability to represent the Embassy professionally in both formal and semi-formal environments.

The ideal candidate will possess strong administrative expertise, advanced MS Office 365 skills and the ability to manage sensitive information with discretion and professionalism.

• Manage daily administrative operations of the Embassy office.
• Liaise and coordinate with UAE government ministries, authorities and official institutions on behalf of the Embassy.
• Draft, review and manage official correspondence, letters, reports and documentation.
• Maintain organized filing systems for both physical and electronic records.
• Schedule meetings, appointments and official engagements.
• Prepare presentations, reports and official documents using Microsoft Office 365.
• Handle incoming and outgoing communications professionally and efficiently.
• Provide administrative and coordination support to senior Embassy personnel.
• Maintain confidentiality of Embassy records, communications and sensitive information.
• Assist with visa applications, permits, documentation processes and related administrative matters.
• Coordinate with external service providers and government departments when required.
• Perform additional duties and provide support outside standard working hours when necessary.

• Minimum 2 years of administrative experience.
• Previous experience within government, diplomatic missions, embassies, corporate organizations or institutional environments is preferred.
• Experience dealing with government authorities and official entities is highly desirable.

• Professional proficiency in one or more of the following:
  English, Arabic, Spanish.

• Advanced proficiency in Microsoft Office 365.
• Strong working knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
• Ability to prepare professional reports, correspondence, presentations and official documentation.

• Excellent written and verbal communication skills.
• Strong diplomatic understanding and professional etiquette.
• Outstanding organizational and time-management skills.
• Ability to prioritize multiple tasks effectively.
• High level of integrity, confidentiality and discretion.
• Professional appearance and conduct at all times.
• Ability to work independently and within a multicultural environment.
• Willingness to work additional hours when operational requirements demand.