Executive Assistant; UAEN

Job Purpose

The Senior Executive Assistant provides high-level administrative and executive support to the University President, ensuring the efficient operation of the President's Office. This role serves as the primary point of contact for internal and external stakeholders and involves managing sensitive information, coordinating strategic projects, and facilitating the President's commitments and priorities.

• Manage and perform all the activities including office management, implementation of procedures, process management, records management and diary management
• Complete a broad variety of administrative tasks for the President office including: managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries and agendas, and compiling documents for travel-related meetings
• Manage the President’s calendar, including scheduling meetings, events, and appointments, ensuring alignment with priorities.
• Work on coordinating the agenda of senior management team meetings on and off-sites, and all staff meetings
• Prepare briefing materials for meetings and engagements, ensuring the President is well-informed on relevant topics.
• Provide the President with data and insights for informed decision-making, including compiling and analyzing reports.
• Plan and oversee logistics for key university events and ceremonies, including commencements, receptions, and board meetings
• Coordinate procurement and resource allocation for office operations and events
• Ensure adherence to institutional and cultural protocols during official events and engagements.
• Oversee the travel arrangements, lodging, and meal planning as needed
• Successfully complete critical aspects of deliverables with a hands‑on approach, including drafting acknowledgement letters, personal correspondence, and other related tasks
• drafting acknowledgement letters, personal correspondence, and other related tasks
• Develop and implement administrative systems as and when needed to increase efficiency
• Review and summarize miscellaneous reports and documents; preparing background documents as necessary
• Carry out effective communications management and maintain confidentiality
• Ensure protection, security and confidentiality of all files, records and reports
• Prioritize, channelize, and facilitate communication from other business units
• Attending Management, other meetings and taking minutes, as directed
• Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly
• Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
• Demonstrate a strong commitment and practice to maintaining a safe and healthy work environment.
• Perform any other tasks assigned by the Line Manager

• Bachelor’s degree in Business Administration or any other related field
• A minimum of 4 years of relevant experience