Office Administrator - Netherlands

Emirates Global Aluminium is the world’s biggest ‘premium aluminium’ producer and the largest industrial company in the United Arab Emirates outside the oil and gas industry. EGA is an integrated aluminium producer, with operations on four continents from bauxite mining to the production of cast primary aluminium and recycling. EGA employs over 7,000 of these people including more than 1,200 UAE Nationals.

EGA operates aluminium smelters in Jebel Ali and Al Taweelah in the United Arab Emirates, an alumina refinery in Al Taweelah, a bauxite mine and associated export facilities in the Republic of Guinea, a speciality foundry in high strength recycled aluminium in Germany, and a recycling plant in the United States.

In this role, you will manage day-to-day operations of the EGA Europe B.V. office and entity, ensuring efficient administration, governance, and functioning of the office while providing support to senior leadership. Act as the primary coordination point for office operations, executive office management, stakeholder engagement, governance activities, and administrative services, enabling leadership and staff to focus on strategic priorities. Support EGA Europe B.V. CEO in ensuring compliance, operational efficiency, and a professional working environment

• Oversee the smooth operation of the EGA Europe B.V. office, ensuring all facilities, services, and administrative functions are effectively managed.
• Manage office supplies, equipment, maintenance contracts, service providers, and office-related procurement activities.
• Manage relationships with landlord, vendors, and service providers to ensure effective office operations and timely delivery of services.
• Ensure timely processing of office-related expenses, invoices, rent payments, and service contracts.
• Support new employee onboarding and workplace readiness activities in coordination with relevant corporate functions

• Coordinate the preparation, consolidation, and distribution of management, board, shareholder, and corporate governance materials.
• Maintain and distribute records of decisions, meeting outcomes, resolutions, and action items arising from governance and management forums.
• Monitor action item progress and ensure timely follow-up with accountable stakeholders.
• Escalate overdue actions, risks, and governance issues to senior management as appropriate.
• Ensure all documentation, approvals, and records comply with Delegation of Authority (DOA), governance requirements, and internal controls.
• Identify opportunities to improve administrative workflows, office processes, and service delivery.
• Recommend and implement efficiency improvements, digital tools, and administrative best practices.
• Monitor administrative budgets and expenditures and identify cost optimisation opportunities.
• Support annual planning, budgeting, and forecasting activities related to office operations.

• Coordinate internal and external meetings, workshops, leadership visits, customer engagements, and corporate events for the EGA Europe B.V. CEO.
• Organize meeting logistics, venues, catering, materials, technology requirements, and attendance management.
• Facilitate communication and coordination among stakeholders across EGA entities, external partners, vendors, and service providers.

• Draft, review, proofread, and format professional correspondence, reports, presentations, meeting minutes, and official documentation for EGA Europe B.V. CEO.
• Support the preparation and review of contracts, forms, applications, and other administrative documentation for EGA Europe B.V. CEO.
• Maintain accurate office records, databases, logs, personnel files, and information repositories.
• Maintain document control systems, records management processes, and confidential filing structures.
• Ensure accurate retention, storage, retrieval, and archival of corporate documents in accordance with company policies and legal requirements.

• Manage complex executive calendars, appointments, meetings,…