Office Manager; Executive Office

Job Overview

We are looking for a proactive well-organized and multilingual Office Manager to support the CEO and manage the daily operations of the Executive Office The ideal candidate will be young energetic professional and highly capable of handling confidential matters coordinating executive activities and ensuring smooth communication between the CEO internal teams clients and external stakeholders The successful candidate should have excellent communication skills organizational abilities and the confidence to represent the Executive Office professionally

Provide direct administrative and operational support to the CEO Manage the CEO s calendar appointments meetings and priorities Coordinate internal and external meetings ensuring proper preparation and follow-up Prepare meeting agendas presentations reports and briefing documents Handle confidential information with professionalism and discretion Track important deadlines commitments and follow-up actions

Manage daily operations of the Executive Office Coordinate with different departments to ensure timely completion of tasks assigned by the CEO Maintain organized records documents and executive files Support office administration suppliers and service providers Ensure smooth communication flow within the organization

Act as a key point of contact between the CEO and internal external stakeholders Communicate professionally with clients partners government entities and business contacts Draft emails letters reports and business correspondence in Arabic and English Assist in coordinating executive-level meetings and business engagements

Prepare status updates summaries and reports for management review Follow up with departments on assigned tasks and provide progress updates Assist in preparing presentations and business documents Support special projects and initiatives led by the CEO

Arrange business travel accommodation and meeting schedules Coordinate executive visits conferences exhibitions and corporate events Support VIP guests and executive-level visitors

Bachelor s Degree in Business Administration Management Communications or a related field At least 6 years of experience in Office Management Experience supporting senior executives CEOs or business owners is preferred Additional languages are highly preferred

Professional appearance and executive presence Ability to handle confidential information with maturity and discretion organizational skills with attention to detail Ability to multitask and manage priorities in a fast-paced environment

Proficient in Microsoft Office Suite Word Excel PowerPoint Outlook Experience preparing reports presentations and executive documents Familiarity with scheduling tools and office management systems Good digital literacy and ability to quickly learn new systems

Young energetic and highly motivated professional Positive attitude with a service-oriented mindset problem-solving abilities Comfortable interacting with senior executives clients and international stakeholders Willingness to take ownership and support business priorities Atleast 4 Languages(Arabic Mandatory )