Operations Manager – Personal Assistant

Grade Level: Administrative
Type: Full-Time
Location: Abu Dhabi, UAE
Curriculum: American

Rawafed Private School is seeking a highly organised and professional Personal Assistant to support the Operations Manager in the day-to-day administrative and operational functions of the school. This role is integral to ensuring the smooth running of school operations and requires exceptional communication skills in both Arabic and English.

• Provide comprehensive administrative support to the Operations Manager including scheduling, correspondence, and meeting coordination
• Draft, translate, and manage official communications, letters, and reports in both Arabic and English
• Maintain and organise files, records, and documentation in both physical and digital formats
• Liaise with government authorities, suppliers, and external stakeholders on behalf of the Operations Manager
• Coordinate logistics for school events, meetings, and staff activities
• Handle confidential information with the utmost discretion and professionalism
• Follow up on tasks, deadlines, and action items across departments
• Assist in managing procurement processes, vendor coordination, and administrative procurement requests
• Support HR administrative tasks including onboarding documentation and staff record keeping

• Bachelor’s degree in Business Administration, Management, or a related field
• Minimum 2–3 years of experience in an administrative or PA role, preferably in a school or educational institution
• Fluency in Arabic and English — both written and spoken is mandatory
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Exceptional organisational, time management, and multitasking skills
• Professional communication skills and a high level of discretion
• Ability to work under pressure and manage competing priorities effectively

• Prior experience working within a UAE school or government-regulated environment
• Familiarity with UAE government portals and administrative processes (ADEK, MoE, etc.)
• Experience handling visa and HR documentation in the UAE

Note:
Arabic language proficiency (written and spoken) is a mandatory requirement for this role.