Procurement Assistant

Responsibilities

• Support the procurement function and communicate any supply issues that may impact business operations.
• Assist in sourcing parts, tools, components, and services in line with required cost, quality, and delivery targets.
• Prepare and process purchase requisitions and purchase orders in coordination with internal departments.
• Follow up with suppliers to confirm order status, pricing, lead time, and delivery schedules.
• Collect quotations and assist in comparing prices, specifications, and commercial terms.
• Maintain supplier records, contact details, and procurement databases.
• Track deliveries, pending orders, and back orders to ensure timely fulfillment of project requirements.
• Coordinate with logistics, stores, finance, and end users to resolve procurement and delivery issues.
• Check delivery notes, invoices, and supporting documents for accuracy before processing.
• Assist in preparing procurement reports, purchase summaries, and supplier updates.
• Support supplier evaluation by compiling performance information and feedback.
• Ensure procurement records are updated and maintained in line with company procedures.
• Follow company purchasing policies, approval levels, and compliance requirements.
• Assist in continuous improvement of procurement processes and day-to-day administration.

• 2 to 4 years of experience in procurement, purchasing, or supply chain support.
• Experience in parts, tools, equipment, or service procurement is preferred.
• Good understanding of purchase orders, supplier coordination, and documentation control.
• Strong communication, follow-up, and organizational skills.
• Proficient in Microsoft Excel and other basic office applications.
• Ability to work in a fast-paced environment and handle multiple tasks.
• Experience in UAE procurement operations is an advantage.