Procurement Senior Specialist

Job Description

• Requisition s Review and assess assigned procurement requisitions to ensure completeness, accuracy, budget alignment, clear scope specifications, delivery timelines and compliance with SUAD's applicable procurement policies and procedures.
• Engage with user departments to clarify requirements, technical specifications, scope of work, justifications, urgency, budget availability and any risks, gaps or ambiguities in the request while providing procurement advice on the correct procurement route, documentation requirements and expected timelines.
• Determine and recommend the appropriate sourcing approach based on value, complexity, urgency and nature of the requirement and proactively monitor assignments to avoid delays, rework or non‑compliance.
• Procurement Planning and Spend Analysis: coordinate, consolidate and regularly update the annual Procurement Plan in Fusion, ensuring all user department requirements are properly captured with clear scope, estimated value, budget availability, timelines, procurement method, contract duration and expected delivery or implementation dates.
• Review and monitor the Procurement Plan throughout the year in coordination with end‑users, finance and relevant stakeholders to ensure alignment with approved budgets, operational priorities, procurement timelines and sourcing strategies while identifying incomplete, duplicate, delayed, cancelled, unplanned or poorly planned requirements and escalating major risks or deviations to the Head of Procurement.
• Prepare periodic spend analysis reports using procurement data to assess spend volume, categories, supplier concentration, department consumption, contract utilization, recurring purchases, savings opportunities, budget trends and areas for consolidation, strategic sourcing, improved demand planning, management reporting and value‑for‑money decisions.
• Strategic Sourcing: manage the full sourcing process for medium‑to‑high‑value and complex requirements, including RFIs, RFQs, RFPs, tenders and auctions in line with approved procurement policies and procedures while ensuring fair competition, equal treatment of bidders, proper documentation, approvals and audit compliance.
• Recommend the most suitable sourcing approach based on the requirement, value, risk, budget, market conditions and operational needs, including conducting market research, identifying qualified suppliers, comparing prices and exploring opportunities to combine similar requirements or use framework agreements for better efficiency and value for money.
• Carry out commercial and technical‑commercial evaluations together with user departments and evaluation committees, review supplier offers for pricing, compliance, exceptions and risks and support stakeholders in defining service requirements, deliverables, KPIs and expected performance standards.
• Lead supplier clarifications, negotiations and cost‑saving discussions to achieve the best value for money while maintaining quality and service standards and ensure that all tender and award activities are properly documented, approved and filed in accordance with applicable policies and procedures.
• Contracts Management: manage contracts from award to expiry, ensuring timely issuance, signature, record‑keeping and compliance with approved terms and conditions.
• Maintain an updated contract tracker in system and monitor key dates, values, deliverables, renewal options and notice periods.
• Prepare and process contract renewals, extensions, amendments and variation requests in line with internal approvals and governance requirements.
• Maintain complete contract records and provide reports on contract status, expiry, spend, supplier performance and any risks or issues requiring management attention.
• Contract Renewals: maintain an updated contract renewals tracker, monitor expiry dates and start renewal actions at least three months before expiry to avoid service interruptions, contract lapses or delayed procurement action. Review contracts before expiry by checking renewal clauses, notice periods, rates, service levels, deliverables, supplier performance, utilization, business need, market conditions, budget…