Operations Coordinator - Maritime & Shipping

Job Purpose

To provide administrative and operational coordination support to ensure the efficient execution of day‑to‑day business activities. The role is responsible for coordinating resources, tracking operational progress, supporting logistics activities, and maintaining accurate documentation to enable smooth project and operational delivery.

AD Ports Group’s Maritime & Shipping Cluster is led by Noatum Maritime, a globally connected agile entity operating across multiple countries. With a fleet of over 250 vessels and decades of expertise, Noatum Maritime offers a diverse portfolio of services delivering “everything you need on the seas.”

• Coordinate and support daily operational activities across projects and site teams.
• Provide administrative support to Operations and Logistics personnel, including scheduling, documentation, and communication.
• Track and verify daily and monthly timesheets to ensure accuracy and compliance.
• Liaise with internal departments (HR, Logistics, Finance, and Operations) to ensure proper allocation of manpower, equipment, and resources.
• Assist in mobilization and demobilization of manpower in line with operational and client requirements.
• Track project timelines, deliverables, and progress to ensure deadlines are met and delays are escalated.
• Maintain and update operational records, reports, and documentation.
• Liaise with clients to understand requirements, confirm scope, and ensure smooth coordination of activities.
• Support coordination of travel arrangements, site access, permits, and logistics for operations personnel.
• Assist in organizing operational meetings, training sessions, and team‑related activities where required.
• Ensure all coordination activities align with company procedures and operational standards.

• Support continuous improvement of operational processes through better coordination, tracking, and reporting practices.

• Bachelor’s degree in Business Administration, Logistics, Supply Chain, or a related field.
• Proficiency in English is mandatory.
• Arabic is an added advantage.
• 1–3 years of experience in operations coordination, logistics, or administrative support roles (preferably in marine, construction, or service industries).

• Strong coordination, planning, and organizational skills.
• Ability to prioritize tasks and manage multiple activities simultaneously.
• Good communication and interpersonal skills.
• Attention to detail and accuracy in reporting and documentation.
• Proficiency in MS Office applications, especially Excel.
• Ability to work under pressure and meet deadlines.
• Professional and proactive approach to problem‑solving.