Administration Executive; Restaurant

Role Summary

We are seeking an organized detail-oriented Restaurant Administrator to join our team This role serves as the central administrative backbone for our restaurant operations in the UAE supporting daily branch coordination vendor management HR PRO documentation and basic staff handling The ideal candidate will ensure smooth day-to-day operations and cross-team communication between front-of-house staff kitchen personnel and management

• Operations
  • Supply Chain Support Vendor Supplier Coordination Liaise with local food beverage and packaging suppliers to place daily weekly inventory orders track deliveries and manage invoices
  • Inventory Management Monitor stock levels across kitchen ingredients spices dry goods fresh produce and operational supplies to reduce waste and prevent stockouts
  • Maintenance Facilities Schedule routine maintenance for kitchen equipment POS systems refrigeration units and dining area upkeep
• HR
  • Staff Administration
    Team Communication Serve as the main bridge between central management and the workforce chefs kitchen staff service staff ensuring instructions and policy updates are clearly understood in Hindi
    Attendance Roster Tracking Maintain daily staff attendance leave requests shift rosters and assist HR with monthly payroll input
  • Staff Onboarding
    Welfare Assist new staff members with initial onboarding accommodation coordination uniform issuance and basic administrative orientation
• Compliance
  • Government Relations
    UAE License Permit Tracking Track renewal dates for restaurant trade licenses food safety permits civil defense clearances and vehicle registrations
  • PRO Coordination Assist the company s PRO HR department with employee visa applications Emirates g medical checkups and occupational health cards
  • Health Safety Compliance Ensure all branches maintain strict adherence to local UAE Municipality Food Safety Authority guidelines and keep required inspection records updated
• Basic Reporting
  • Documentation Filing Organize and store invoices receipts contracts and municipal correspondence in both digital and physical formats

Fluent spoken and written Hindi is MANDATORY (to effectively communicate with kitchen crews, operational staff, and suppliers). Fluent English is required for official reporting and local UAE correspondence.

Minimum 1–3 years of administrative experience within the UAE, preferably in the F&B, hospitality, or retail sector.

Must be currently residing in the UAE and available to join on short notice.

Software

Competency:

Proficient in Microsoft Office (specifically MS Excel, Word, and Outlook) and basic inventory or POS software.

Basic understanding of UAE labor processes (visas, health cards) and local municipality compliance standards.

Strong multitasking abilities with keen attention to detail, capable of handling fast-paced, multi-outlet requests.

Excellent interpersonal and conflict-resolution skills. Problem-solving attitude with the ability to handle urgent operational requests. High degree of reliability, integrity, and punctuality.