Accounts Reconciliation Manager

Overview

Role : Accounts Reconciliation Manager
Location: Abu Dhabi

Role

Purpose:

Ensure that Nostro reconciliations, High risk GL accounts monitoring (WIP, Rejected, Cash in Transit, In Suspense) Exception Reports Monitoring, EOM Accounts reviews, identifying discrepancies, reporting and escalation of o/s entries and tracking issues until closure are performed by ICD Reconciliation team members as per the agreed procedures, checklists, work instructions and TAT.

To carry out daily transaction monitoring of ADIB staff accounts “credit transactions” as a detective control activity by identifying staff unusual transactions for the appropriate investigation & reporting. This helps to protect ADIB & its staff/customers’ accounts from being misused for fraudulent activities. Also, preparing and submission of Dashboard related to Nostro and Balance Sheet un-reconciled accounts to Senior Management for further directives.

• Develop and update the sections' Policies, procedures, checklists, and work instructions to reflect the current practice and change/enhance/make recommendations for improvement, whenever deemed necessary.
• Ensure within the team that the following duties are appropriately performed as per the agreed policies and procedures, checklists, work instructions and TAT.
• Perform Central Bank and Nostro reconciliations of Accounts for ledger transactions against statement transactions
• Daily monitoring of High risk GL Account comprising WIP, Rejected, Cash in Transit and In suspense
• Daily monitoring of Teller shortage and overages and Exception Reports comprising Payment Orders, Debit to income GL, Debit to MAP outside customer RIM, Manual posting to GL Interface (Deposit and Finance), GL Balances against their nature and Overdrawn MAP Accounts.
• Monthly GL Reconciliation are submitted by the respective departments (Branches, Operations, Finance, Business Units, Other Head Office Dept. etc) on time with no missing as per the agreed frequencies. The reconciliations and reviews are completed as per the related procedures, checklists, and work instructions.
• To detect errors or discrepancies and report and escalate to the respective branches / Departments / Business Units designated staff for their correction and necessary actions as per the agreed TAT.
• Open issues or entries (Un-resolved) are under track and follow-up with the respective branches/Central Operations/Finance and Business units designated staff until the closure.
• The (Branches, Operations, Head office Departments, Business Units) departments inquiries are investigated and answered to assist them in solving their Operational reconciliation related issues
• KRI are reviewed and submitted on timely basis
• RCSA Testing is conducted on timely basis.
• Notifying Account owners with GL/MAP Accounts with zero balances for their further review and action.
• Assigning ownership of GL Accounts opened during the Month including criticality, Ageing Applicable, Reconciliation Frequency, Required reconciliation.
• Review on annual basis with Account owners/FCD to finalize Accounts reconciliation frequency, Accounts Criticality, Ageing Applicable and Required Reconciliation.
• Assist and guide the reconciliation team to improve their performance and productivity by having a continuous discussion and engaging them in additional assignment, training, and projects as per ICD Management directions.
• Ensure compliance to policies, procedures, guidelines, and standards.
• Keep good teamwork spirit, excellent relations with all parties and service standards.
• MIS and Dashboards:
  Prepare and circulate the periodic MIS / Dashboard for Nostro Ageing Items and un-reconciled Balance sheet Accounts to the respective Senior Management on a Monthly/Quarterly basis.
• Highlight the repeated Near miss financial incidents, recommend a solution and participate in implementing the solution.
• Monitoring of daily transaction monitoring of ADIB staff accounts to protect ADIB & its staff/customers’ accounts from being misused for fraudulent activities.
• Immediate reporting/escalations of suspicious Staff transactions credited to their account. Also maintaining Confidentiality & Secrecy of…