HR Assistant​/HR Executive​/HR Coordinator

Position Overview

Department: Human Resources / People Operations / Corporate Services

Employment Level: Entry-Level to Mid-Level Professional

Focus Areas: HR Administration, Recruitment Coordination, Employee Relations, HR Operations, People Management

The HR Assistant / HR Executive / HR Coordinator provides comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the Human Resources department. This role manages employee records, coordinates recruitment activities, supports HR operations, maintains HR systems, and assists management with a wide range of human resources responsibilities.

• Provide administrative support to HR managers and business departments
• Prepare HR correspondence, employment letters, reports, and documentation
• Manage HR filing systems and maintain accurate employee records
• Handle confidential HR documents and personnel files
• Assist with general HR administration and daily operations

• Coordinate recruitment activities from job posting to onboarding
• Screen resumes and assist with candidate shortlisting
• Schedule interviews and communicate with candidates
• Prepare employment offers and onboarding documentation
• Maintain applicant tracking systems (ATS) and recruitment records
• Support employer branding and talent acquisition initiatives

• Maintain confidential employee records and HR databases
• Process employment contracts, confirmations, transfers, and resignations
• Update attendance, leave, and personnel information
• Ensure HR documentation accuracy and compliance
• Archive and retrieve employee records when required

• Serve as a point of contact for employee HR inquiries
• Coordinate communication between employees and management
• Support employee engagement programs and company events
• Assist with onboarding and orientation sessions
• Promote a positive and professional workplace culture

• Assist with payroll preparation and employee data verification
• Support benefits administration and enrollment activities
• Coordinate leave management and attendance reporting
• Process HR-related transactions and documentation
• Maintain payroll and compensation records

• Coordinate employee training sessions and workshops
• Maintain learning and development records
• Support performance appraisal and review processes
• Track employee development activities
• Assist with internal learning initiatives

• Prepare HR reports, workforce analytics, and administrative summaries
• Update Human Resource Information Systems (HRIS)
• Support HR audits and compliance reviews
• Ensure adherence to HR policies and employment regulations
• Contribute to continuous improvement of HR processes

• Strong organizational and administrative skills
• Excellent verbal and written communication abilities
• High attention to detail and accuracy
• Strong time management and multitasking capabilities
• Professional and employee-focused attitude
• Ability to maintain confidentiality
• Strong problem-solving and coordination skills

• Diploma or Bachelor's Degree in:
  • Human Resource Management
  • Business Administration
  • Business Management
  • Psychology
  • Management
  • Organizational Development
  • Related disciplines

• Human resources administration
• Recruitment coordination
• Employee support
• HR operations
• Office administration
• Documentation management

Fresh graduates are encouraged to apply for entry-level positions.

• Human Resource Information Systems (HRIS)
• Applicant Tracking Systems (ATS)
• Payroll Systems
• Employee Management Systems
• Recruitment Platforms

• Microsoft Word
• Microsoft Excel
• Microsoft Power Point
• Microsoft Outlook
• Google Workspace

• Certified Human Resources Professional (CHRP)
• SHRM Certified Professional (SHRM-CP)
• Professional in Human Resources (PHR)
• Human Resource Management Certification
• Talent Acquisition Certification
• Payroll Administration Certification

• HR Assistant
• HR Coordinator
• HR Executive
• HR Specialist
• Senior HR Executive
• HR Manager
• Human Resources Business…