HR Generalist

Job Purpose

The position is responsible to overall manage and support the Recruitment, Payroll, Training & Development, PR Coordination, File Management, Fleet Management, Group Insurance and General Core Administration activities of the HR department aligned with the organizational goals and strategies.

• Track and timely coordinate with the PRO to apply and renew Trade Licenses and other government permits as required for the smooth running of the business; ensure compliance with local regulations.
• Identify training needs, design and execute technical certification training programs, update and maintain centralized regional training database and records in HCM System; conduct training gap analysis, arrange evaluation of effectiveness and training budget.
• Coordinate with all departments to organize and schedule internal, external and e-learning training programs and maintain records.
• Plan and implement all assigned HR initiatives of Veolia Group, organize events and activities for employee engagement.
• Maintain professional and technical knowledge through continuous learning by attending educational workshops, training, and e-learning programs; reviewing professional publications and benchmarking best practices.
• Manage general administration including office, camp and facility management; verify all PRO and Camp expense statements; manage HR petty cash.
• File all assigned HR confidential company documents, manage Employee Personnel File and audit by authorities.
• Track and coordinate with PRO and Camp Boss to apply and renew visas, medical, EID, labor contracts, visa stamping, certificate attestation per UAE labor law and other government formalities; ensure timely communication with employees.
• Manage Group medical insurance, life, disability and workmen of DXB and AUH renewals; initiate new employee insurance registration, renewal and cancellation, including medical emergency claim; liaise for workmen compensation claims with HSE.
• Coordinate procurement via BC365 for PQ and PO for all HR and camp expense.
• Manage fleet car rentals for renewal and record keeping.
• Prepare and update Job Description s and Organograms.
• Prepare required monthly and other MIS KPI, HSE report as assigned.
• Arrange air ticket for exit employees, new staff onboarding, training and hotel booking.
• Ensure 100% data accuracy in HCM software and organize improvement initiatives; engage in HR data analysis.
• Apply and renew tenancy contracts and other agreements of offices, yards, and camps in coordination with PROs.
• Support departments to add activities to trade license, issue permits, gate passes, represent company in embassies and consulates if required.
• Coordinate with PRO to support and ensure all required documentation for labor or audits/inspections from government authorities.
• Support employee separation and exit clearance, perform exit payroll and final settlement from HCM system, and communicate to employees; also organize visa cancellation and arrange air ticket if applicable.
• Support and timely update all HR policy and procedures; prepare official letters including salary certificates, memos and circulars.
• Maintain ethical conduct and report any violations affecting health, safety, environment, ethics, or company reputation.
• Perform any other tasks as assigned based on business requirement.

• Education:
  
  Preferably MBA (HR) or equivalent from an accredited University.
• Professional Certification: HRM, SPHR, CIPD or similar HR certifications may add value.
• Specialized Knowledge: UAE Labor Law and local rules and regulations.
• Skills:
  
  Strong communication, organizational, leadership, man management, strong data analytical, interviewing, self-starter.
• Computer
  
  Skills:
  
  Computer literate (Microsoft Word, Excel, email, internet, etc.).
• Personal Characteristics:
  Team player, honest, self-confident, disciplined, highly organized and able to prioritize tasks.
• Experience:
  
  At least 3 years of relevant work experience in the HR department of a reputed company in UAE.
• Working Conditions:
  
  Needs to work more independently; standard hours of work; sometimes required to work extended hours.
• Physical Requirements:
  
  Expected to dress professionally, as per company standards.