HR and Admin Assistant

Job Description

Ready to leave your mark on the future of finance? Join an innovative team that is changing the financial industry by creating new solutions for millions of people around the world. At NAGA, we are revolutionizing finance by making trading and investing accessible to everyone with advanced tools that give power to all. At NAGA you are joining more than just a fintech company.

You become part of a vibrant, diverse community of visionaries and problem-solvers fueled by curiosity and collaboration. Here, your influence goes beyond existing products - you are actively shaping the future of finance. We have a start-up DNA and a corporate mindset. This means we are fast and flexible, like a start-up, but we are also committed to helping our people develop and thrive within our company.

Thus, if you love a challenge, are passionate about making an impact and ready to grow alongside a dynamic, forward-thinking team, this is where you belong. Challenge yourself. Challenge the future. Join NAGA!

Location: Abu Dhabi, UAE.

The HR & Admin Assistant provides administrative and operational support across the Human Resources and Administration functions, ensuring the efficient delivery of HR processes and smooth day-to-day office operations. The role supports recruitment, onboarding, employee records management, payroll administration, visa and work permit coordination, office administration, and employee engagement while maintaining compliance with ADGM regulations and company policies.

• Ensure compliance with ADGM employment regulations and internal policies.
• Ensure confidentiality of employee information and company records
• Support end-to-end recruitment, including interview scheduling and candidate coordination.
• Assist with employee onboarding and offboarding processes.
• Prepare employment contracts, HR letters, and other employee documentation.
• Maintain accurate employee records and personnel files.
• Coordinate employment visa and ADGM work permit applications.
• Support medical insurance enrolment and renewals.
• Assist with monthly payroll preparation by providing attendance, leave, and employee information.
• Monitor employee attendance, leave records, and HR documentation.
• Support employee engagement initiatives, team events, and HR projects.

• Welcome visitors and manage reception duties when required.
• Coordinate meetings, courier services, and office correspondence.
• Maintain office supplies, pantry items, and stationery inventory.
• Support day-to-day office administration and facility coordination.
• Arrange office access cards and visitor access requests.
• Coordinate office purchases and liaise with vendors and service providers.
• Assist with company renewals, office documentation, and general administrative tasks.
• Maintain organized filing systems for both electronic and physical records.
• Work closely with Finance, Compliance, IT, Legal, and other departments on administrative and HR-related matters.

• Bachelor's degree in Human Resources, Business Administration, or a related field, or a recognized HR certification (e.g., CIPD, SHRM, HRCI, CHRP, or CHRM) with relevant professional experience.
• 1–2 years of experience in Human Resources, Administration, or a similar role.
• Knowledge of UAE Labour Law (ADGM Employment Regulations is an advantage).
• Experience in recruitment, onboarding, employee records management, and HR administration.
• Knowledge of UAE employment visa and work permit processes is preferred.
• Excellent verbal and written communication skills in English;
  Arabic is an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Experience using HRIS or HR management systems is an advantage.
• Strong organizational and time management skills with excellent attention to detail.
• Ability to handle confidential information with professionalism and integrity.
• Proactive, self-motivated, and able to work independently as well as collaboratively within a team.
• Strong multitasking and problem-solving skills with the ability to prioritize tasks in a fast-paced environment.
• Excellent interpersonal skills and the ability to build positive working relationships across departments.

• Global Career Evolution:
  Ready to grow fast and achieve your dreams? At our company, your passion and curiosity are the keys to unlocking exciting opportunities. Dive into a dynamic, international environment where innovative ideas and diverse perspectives drive success. Here, every project is a chance to create meaningful impact, expand your horizons, and shape the future. With the support of a global team, your hard work will propel you to new heights.
• Skill Hyper-Growth:
  If you are eager to stay ahead and challenge the future, NAGA is the right place for you. With top-tier training, certifications, and cross-functional projects, you will gain the skills to lead and innovate. Our culture of continuous learning means you will never stop growing, and you will have…