HR Onboarding Coordinator

We are looking to hire an HR Onboarding Coordinator, who will be responsible for supporting the HR Team to conducting orientation sessions, providing ongoing support to new joiners to ensure a smooth transition into the company. This role is for our client based in Abu Dhabi a leading semi-government organization and a global brand.

This position will have an initial duration of 12 months (renewable).

The role sits within the HR
Department and reports directly to the Onboarding Manager.

• Manage the end-to-end onboarding process for a high volume of new hires
  , ensuring all pre-joining and joining formalities are completed accurately and within agreed timelines.
• Coordinate multiple onboarding activities simultaneously, working closely with HR, recruitment, business units, and support functions to ensure new joiners are fully prepared before their start date.
• Collect, verify, and maintain employee documentation including passports, visas, Emirates , photographs, educational certificates, employment-related documents, and other required records.
• Maintain accurate onboarding trackers, employee status reports, and Excel-based databases
  , ensuring timely updates and follow-up on pending documentation or joining requirements.
• Coordinate with relevant internal teams to facilitate system access, employee records, , work equipment, uniforms/PPE, transportation, accommodation, and other joining requirements
  , where applicable.
• Prepare onboarding schedules, joining checklists, welcome materials, and other documentation required to support a consistent and efficient onboarding experience.
• Manage high volumes of joining queries and provide timely support to candidates and new employees throughout the onboarding process.
• Follow up with new hires and internal stakeholders to ensure all pre-joining requirements are completed before the employee's joining date.
• Maintain accurate and confidential employee onboarding records and ensure documentation is properly filed in accordance with internal policies and compliance requirements.
• Work closely with HR Operations and other stakeholders to ensure onboarding activities comply with UAE employment, immigration, and company requirements
  .
• Identify onboarding delays or process gaps and proactively coordinate with relevant stakeholders to resolve issues and ensure a smooth joining experience.

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum 3–5 years of experience in HR Operations, onboarding, employee administration, or a similar HR coordination role
  , preferably within a large organization or high-volume environment.
• Proven experience managing high-volume onboarding activities
  , handling multiple new joiners and joining timelines simultaneously.
• Strong administrative and coordination skills, with hands-on experience maintaining onboarding trackers, employee records, and Excel-based reports
  .
• Proficiency in MS Office, particularly Excel, Word, and Outlook
  ; experience with HRIS, ERP, or employee onboarding systems is an advantage.
• Strong attention to detail and accuracy when handling employee documentation, records, and onboarding data
  .
• Good understanding of UAE employment and onboarding documentation requirements
  .
• Excellent organizational and time-management skills, with the ability to prioritize multiple tasks and follow up effectively with different stakeholders.
• Strong interpersonal and communication skills, with the ability to interact professionally with employees, candidates, HR teams, and internal stakeholders.
• Ability to work effectively in a fast-paced, high-volume environment
  , while maintaining confidentiality, accuracy, and service quality.
• Proactive approach to identifying and resolving onboarding issues, delays, and documentation gaps.

• Only applicants with immediate availability or 30 days notice will be considered.

We are looking for a candidate who will be able to work in United Arab Emirates.