PRO And Administrative Officer

Job Description:

The Government Relations Officer is responsible for managing all government-related processes and documentation for Capital Motion, including visa applications, labor permits, trade licenses, permits, and regulatory compliance. The role ensures timely coordination with government authorities and supports HR and administrative functions by facilitating smooth employee onboarding, renewals, and legal documentation.

• Coordinate with HR and employees for new visa applications, renewals, cancellations, and status changes.
• Liaise with government departments (e.g., MOHRE, Immigration, DED) to ensure timely processing.
• Monitor visa expiry dates and maintain accurate records of employee documentation.
• Support onboarding by ensuring timely issuance of Emirates , medical tests, and labor contracts.

• Ensure company compliance with UAE labor laws, immigration regulations, and licensing requirements.
• Manage renewals of all types of licenses including trade licenses, tenancy contracts (Tawtheeq), Civil Defense certificates, Hassantuk registration, and other legal documents.
• Handle all dealings with relevant government entities such as DED, Municipality, Civil Defense, Ministry of Interior, and others.
• Apply for and renew operational permits required for business activities.
• Maintain up-to-date knowledge of government procedures and policy changes.

• Assist employees with visa-related queries and documentation.
• Coordinate with HR for onboarding schedules and ensure all legal documents are processed.
• Support internal transfers and ensure legal compliance during role changes.

• Prepare and submit required forms and applications to government entities.
• Maintain organized records of all government transactions and employee legal files.
• Generate reports on visa status, renewals, and compliance metrics.

• Support HR with insurance documentation and claims related to government processes.
• Assist in arranging employee accommodations and coordinating with relevant authorities.
• Ensure timely procurement and renewal of company stationery, stamps, and legal forms.

• Represent Capital Motion in all government-related matters and maintain professional relationships with officials.
• Attend meetings or appointments at ministries, immigration offices, and other government bodies as required.
• Provide updates to HR Admin Manager on pending applications and legal matters.

• Strong knowledge of UAE labor and immigration laws
• Excellent communication and interpersonal skills
• Fluent in Arabic and English (spoken and written)
• Ability to manage multiple tasks and meet deadlines
• Proficiency in Microsoft Office and government portals (e.g., MOHRE, ICP)