Administration Manager

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be h accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Work includes some of or all of the following:

• Prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.
• Familiar with a variety of the field's concepts, practices, and procedures.
• Relies on experience and judgment to plan and accomplish more complicated goals. Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.
• May direct and lead the work of others.
• Manage day-to-day office operations and ensure a well-organized work environment.
• Schedule meetings, prepare minutes, and arrange travel/logistics when required.
• Handle petty cash management and monthly reconciliation.
• Manage processing of Department’s operational budget in co-ordination with the team and relevant vendors.
• Maintain proper documentation for expenses, payments, and approvals.
• Receive queries and explanations, if any, on behalf of the Line Manager / Director, and co-ordinate with the concerned personnel in the organisation to provide necessary clarifications.
• Schedule appointments for and on behalf of the Line Manager / Director, provide information to callers, take dictation, compose and type correspondences, and perform other administrative tasks as and when required;
• Record minutes of internal meetings conducted by the Line Manager / Director.
• Draft letters and official correspondences as per the direction of the Line Manager / Director.
• Preparing cover letter as instructed by the Line Manager / Director, preparing envelopes, ensuring that the correspondence is addressed to the right addressee and arranging to deliver the correspondence in co-ordination with the relevant member of staff.
• Coordinate with relevant personnel to arrange travel schedules and reservations for the Line Manager / Director.
• Greet and receive visitors of the Line Manager / Director, inform Line Manager / Director and ensure that required attention and hospitality are provided to the visitors.
• Perform other tasks related to the administration function as they arise and as delegated by the Line Manager / Director.
• Co-ordinate with the department staff with regard to the daily work, responsibilities and functions.
• Prepare reports on various issues with regard to the department.
• Assist in developing recommendations for process improvements in the department like workflow for routine work.
• Perform other duties as assigned by the Director.

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well‑being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with…