Manager, Corporate Affairs; II

JOB DESCRIPTION JOB PURPOSE

Lead and manage the process to support the Leadership on matters related to company Group Companies’ Board meetings, written resolutions and relevant Executive meetings. Coordinate input from internal stakeholders to highlight key takeaways, raise concerns and identify themes that need to be highlighted to TEO leadership. Implement a system to manage the flow of relevant actions, requests, and correspondences for the Leadership and ensure timely response and closure.

• Lead the review and analysis of all Board material including updates on HSE, Financials, Operational Performance, Major Projects, Market Outlooks, People and Communications for those company Group Company Boards that the company Leadership chairs
• Gather input from internal stakeholders and synthesize to create key takeaways, raise concerns and identify themes for Group Company Boards, on behalf of the company Leadership
• Liaise with relevant Asset Management teams, Group Finance, Corporate Governance and other relevant functions to propose Leadership response for Group Company Board resolutions
• Ensure that Group Company Board minutes of meetings accurately reflect the outcomes and actions requested during the meeting
• Coordinate the submission from TEO for Executive Leadership Team (ELT) meetings
• Support in the review of the material for Executive Leadership Team (ELT) meetings to prepare effective Briefing notes for the Chairman
• Provide support for any other relevant matters that require the involvement or approval of the company Leadership

• Ensure adherence to processes and workflows within the Executive Office
• Maintain a repository of documents relating to Executive Office governance including policies, procedures, standards and workflows

• Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
• Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective business objectives.

• Provide input for preparation of the Function / Division / Department / Section budgets, assist in the implementation of the approved Budget, and work plans to deliver business objectives.
• Investigate and highlight any significant variances to support effective performance and cost control.

• Implement approved Function/ Division/ Department/ Section policies, processes, systems, standards and procedures in order to support execution of the work programs in line with Company and International standards.

• Contribute to the achievement of the approved Performance Objectives for the Function/ Division / Department/ Section in line with the Company Performance framework.

• Design and implement new tools and techniques to improve the quality and efficiency of operational processes.
• Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with best industry standards in order to define intelligent solutions for issues confronting the function.

• Comply with relevant HSE policies, procedures, controls, applicable legislation, and sustainability guidelines in line with international standards, best practices and company Code of Practices.

• Provide inputs to prepare MIS and progress reports for Company Management.

• Regular contacts with concerned Line Management up to Directors and company Leadership
• Regular contacts with peer Vice Presidents and other Senior Staff within the Directorate on work related matters.
• Regular contacts with Board secretaries and relevant departments and individuals within the Group as an interface between the Corporate Affairs and forums or entities that the Leadership is involved in or has responsibilities towards.
• Regular contacts with senior management in various Directorates and Functions across company HQ

• Contacts with external entities as required.

• Bachelor’s Degree in Accountancy/ Economics/ Finance or Business Administration.

• 12 years of experience in Corporate Support / Corporate Affairs roles, preferably in Oil & Gas Industry, of which at least 5 years preferably in Big Four or international consultancy firm and 6 years in progressive managerial roles.
• Ability to work under pressure and for prolonged times with heightened sense of deadlines and turn-around-times without compromising on quality of work/deliverables
• Experience working directly with senior Executives and senior government stakeholders

• Certification in Business Administration, General Management or Finance (preferable)