Team Leader, Terminal Operations (Zakher

Job Purpose

To supervise and manage Terminal Supply operational activities related to product receipt storage, distribution and inventory levels of products in the concerned Terminals. Ensures that quality control and Work Management system (WMS) requirements are always taken, and that appropriate documentation is in place for the handling of product. Reviews and control inventory reconciliation process and ensure correct stock statements generation. Ensures that product handling facilities comply with corporate standards and works with maintenance team for proper repair and maintenance as and when required.

Manages the Fire Fighting facilities in the Terminal ensuring the system is in good operational condition and staff are trained to operate the system. The Team leaders support overall performance and efficiency by developing and monitoring key performance indicators (KPIs) throughout daily operations. They review and revise these KPIs based on many factors, including order volume and personnel levels. Team leaders are responsible for ensuring that their teams understand expectations and consistently meet or exceed KPIs, Annual Performance Management Contract and the Balanced Score Card.

• Coordinate with Supply Operations Support team for accurate preparation of weekly, monthly and quarterly product demand plans based on the sales estimates provided by Retail Sales, Corporate sales and Aviation department and existing stock and inventory level at ADNOC distribution terminals.
• Ensures Quality Control of storage tank Ground products and JET A1 in line with ADNOC Specification.
• Supervises staff in various concerned Terminal control rooms and prepares duty roster of control room supervisors and operators. Ensures staffs have appropriate training and administrative support to undertake the control room operation efficiently.
• Coordinates with ADNOC Refining to receive pipeline transfer batches as planned in the 13 week plan and prepares the pumping cycle requirements. Ensure the safe product receipt operation by pipeline transfer and arranges for proper documentation as per company procedures.
• Lead and ensure proper coordination with marine department regarding product receipts via ship tankers and ensure the safe product receipt operation by Marine tankers transfer and arranges for proper documentation as per company procedures.
• Supervises the safe, secure and 24-hour operation of the product loading and unloading at the Terminal including exercising quality control of the products stored to prevent contamination of product during receipt, storage and loading.
• Supervises the product receipt process at the Terminal through the jetty pipeline from marine vessels and maintains coordination with marine staff during product discharge from marine vessels.
• Liaises with Supply and Distribution Support Team concerning the receipt of and storage of products to meet the dynamic stock levels as advised by management.
• Supervises the delivery of product by pipeline transfer to customers
• Supervises the back loading operation of vessels in seaside Terminals
• Ensure coordination with Marine, Shipping agents, Ship captain for product delivery to Ships and to ensure that delivery is in accordance with Quality standards (along with sample bottle & Quality certificate) in time to avoid the demurrages.
• Prepares the annual leave plan to ensure the staff are available to meet the shift manning requirements
• Ensures that customer complaints are attended as per the procedure.
• Ensures all terminal automation system hardware and soft wares functioning properly in line with the operations philosophy.
• Coordinate with ADNOC/third party labs to ensure product receipt from internal customers as per the standards.
• Review and approve E-log shift hand over system

• Liaises with Terminal maintenance staff in keeping meters properly calibrated, product pumps, valves, pressure relief valves and associated paraphernalia properly maintained in accordance with the Preventative Maintenance Program and on a required basis.
• Review all operation and maintenance projects to ensure planning, organization and supervision, verify the completeness and ensure that facilities delivered are safe, reliable in view of different natures, diversity of each system, equipment & facilities and the complexity of the technology involved.
• Coordinates with the Maintenance team to keep the firefighting system in good repair and ensures the availability of the system.
• Coordinate with Terminal Automation team to report relevant faults and issues.

• Controls product losses/gains within approved limits and supervises the preparation of the daily inventory reconciliation reports and investigate abnormalities.
• Compiles monthly stock and product movement statements for all storage facilities and products at the Terminals.
• Ensure that the quality of the products is meeting the relevant specification…