Executive Search Recruitment Coordinator

Executive Search Recruitment Coordinator

Apex Systems is a world class technology services business that incorporates industry insights and experience to deliver solutions that fulfill our clients' digital visions.

We are seeking a highly organized, detail-oriented Recruitment Coordinator to support a fast-paced Executive Search team. This individual will be responsible for managing interview logistics, delivering a best-in-class candidate experience, and ensuring smooth coordination across stakeholders.

Position:
Executive Search Recruitment Coordinator

Location:

Acton, MA, Hybrid

Project Duration: 5 months

Rate:
Negotiable Based on Experience

Responsibilities:

• Interview Coordination & Scheduling
• Manage high-volume scheduling (phone screens, panel interviews, executive interviews)
• Ensure seamless communication between candidates, recruiters, and hiring managers
• Handle last-minute changes with professionalism and efficiency

Candidate

Experience:

• Serve as the primary point of contact for candidates throughout the interview process
• Provide timely updates, confirmations, and follow-ups
• Ensure a consistent, high-touch, and positive candidate experience
• Welcome candidates onsite in Acton, guide them on a tour of the building, and introduce them to the interviewers (ELT).

Stakeholder Management:

• Partner with recruiters, hiring managers, and executives to align on scheduling priorities
• Maintain strong internal relationships and respond quickly to requests
• Manage expectations and resolve scheduling conflicts

Process & Operations:

• Track candidate activity and ensure CRM/ATS accuracy
• Maintain interview calendars and documentation
• Identify opportunities to improve coordination processes and workflows
• Administrative tasks include proofreading documents, updating reports, and creating PowerPoint presentations.
• Support onboarding logistics as needed

Required Qualifications:

• Bachelor's degree required.
• 1–3 years of experience in recruiting coordination, HR, or administrative support
• Strong organizational and time management skills
• Excellent written and verbal communication
• Ability to manage multiple priorities in a fast-paced environment
• High attention to detail and accuracy

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including Clearly Rateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.