Administrative Coordinator

Position Type

Part-time, 25–30 hours per week

Typical office hours are Monday--Thursday, starting at 8:30 AM—5:00pm Including a 1 hour lunch

Senior Pastor

In person

Pay $15-20 hourly negotiable based on experience, skills, and availability. Qualified employees may also receive a Summit Baptist Church Academy (weekday preschool) discount.

1 week paid vacation, accrued annually.

Summit Baptist Church is seeking a warm, organized, and dependable Administrative Coordinator to support the church's daily administrative operations.

This role is ideal for someone who enjoys keeping things organized, helping people communicate clearly, managing details, and supporting a team. The Administrative Coordinator helps staff, ministry leaders, volunteers, and church members stay connected and informed through strong systems, clear communication, and reliable follow-through.

This position is a focused, part-time administrative role that supports daily church office operations, maintains key systems, and provides reliable support to staff and ministry leaders.

• Staff and Ministry Administrative Support
• Attend one weekly staff meeting, take notes, and help follow up on key administrative details.
• Help connect information between staff, ministry leaders, committees, and volunteers.
• Assist with scheduling meetings, maintaining calendars, and coordinating church-wide communication.
• Support the Senior Pastor and staff with administrative tasks related to church ministry and weekly operations.
• Help proofread church communications and printed materials, including weekly emails, newsletters, flyers, announcements, and other ministry updates.
• Church Calendar and Communication
• Maintain the church calendar and help coordinate room usage, ministry events, and facility availability.
• Help staff and ministry leaders communicate clearly about upcoming events, deadlines, and needs.
• Assist with the monthly newsletter and other regular communication pieces.
• Help keep church information organized so staff and volunteers know what is happening and when.
• Database and Member Records
• Maintain accurate non-financial member and attendee records in Planning Center.
• Keep membership, attendance, baptism, and ministry records current and organized.
• Merge duplicate profiles and help maintain clean, accurate data.
• Generate reports as needed to support staff, ministry leaders, and committees.
• Help staff and volunteers use Planning Center effectively for ministry communication and organization.
• Office Administration
• Help maintain an organized church office environment.
• Order and maintain basic office supplies and materials.
• Keep digital and physical records organized and accessible.
• Assist with church correspondence and basic office communication.
• Respond to phone calls, emails, and visitors with kindness, clarity, and professionalism.
• Volunteer and Ministry Support
• Communicate with volunteers in a helpful and encouraging way.
• Support ministry leaders as they organize teams, events, and ministry needs.
• Help create clear systems so volunteers know where to go, what to do, and who to contact.
• Serve as steady administrative support for the church’s ongoing ministry life.

• Organized, dependable, and detail-oriented.
• Comfortable managing calendars, emails, records, and digital systems.
• Able to communicate warmly and professionally with church members, volunteers, staff, and community members.
• Proficient with Microsoft 365, email, shared documents, and cloud-based systems.
• Willing to learn Planning Center and other church management tools.
• Able to proofread and edit basic church communications.
• Good at follow-through and helping tasks move from conversation to completion.
• Comfortable…