Commercial Administrative Assistant

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Administrative Assistant - Commercial Division

Ram Jack Texas, Oklahoma, and Arkansas

Reports To:

Director of Commercial Production or Sales

Supports:
Divisional and Corporate Leadership Teams

Location:

Office-Based (Hybrid flexibility available)

Travel:
Occasional (meetings, events, and divisional support)

Salary Range: $40,000 - $45,000

Position Summary

The Administrative Assistant - Commercial Division provides high-level administrative and organizational support to the Director of Commercial Production or Sales and assists other divisional and corporate leaders as needed.

This individual plays a central role in coordinating communication, managing schedules, preparing documentation, and maintaining alignment across multiple departments - including Sales, Production, Business Development, and Specialty Markets.

This position requires excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, growing organization.

Key Responsibilities

Executive & Divisional Support

* Provide comprehensive administrative assistance to the Director of Commercial Production & Sales, managing calendars, travel, emails, and daily task priorities.

* Prepare correspondence, internal memos, presentations, and reports for leadership meetings.

* Schedule, coordinate, and document divisional leadership meetings, conference calls, and project reviews.

* Assist with confidential initiatives involving strategic planning, personnel matters, or financial documentation.

* Support divisional and corporate leadership with meeting logistics, event planning, and follow-up reporting.

Project & Communication Management

* Serve as an internal liaison between commercial departments (Sales, Production, Business Development, Specialty Markets) and corporate administration.

* Track deliverables and deadlines for divisional goals, ensuring alignment with company objectives.

* Maintain accurate records, databases, and project files for the commercial division.

* Support internal communication by drafting updates, announcements, and progress summaries for leadership distribution.

* Coordinate preparation and submission of divisional performance reports, project summaries, and KPI dashboards.

Travel & Event Coordination

* Support planning and execution of trade shows, Lunch & Learns, and company events involving the commercial division.

* Assist with logistics for corporate visits, plant tours, and leadership meetings across markets.

* Coordinate schedules and materials for training sessions, divisional retreats, and regional meetings.

Administrative Systems & Efficiency

* Maintain divisional calendars, contact lists, and filing systems for quick and organized access to information.

* Assist with budgeting and expense reporting for divisional activities.

* Manage purchase orders, vendor correspondence, and basic procurement tasks when requested.

* Support onboarding of new divisional employees with access setup, orientation materials, and documentation.

* Identify and recommend improvements to administrative processes that enhance efficiency and communication.

Qualifications

* Associate's or Bachelor's degree in Business Administration, Communications, or related field preferred.

* 3-5 years of administrative experience, preferably supporting senior or executive-level leadership.

* Strong organizational and multitasking skills with a high attention to detail.

* Excellent written and verbal communication skills.

* Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) and familiarity with CRM or project management tools.

* Discretion and professionalism in handling confidential or sensitive information.

* Ability to work independently, manage competing priorities, and meet deadlines.

* Team-oriented mindset with a proactive approach to supporting leadership and divisional goals.

Performance Indicators

* Timeliness and accuracy of administrative deliverables.

* Quality and clarity of communication across departments.

* Organizational efficiency and task completion rate.

* Responsiveness to leadership requests and priorities.

* Professionalism and discretion in managing confidential information.

About Ram Jack

Ram Jack is a nationally recognized leader in foundation and structural repair solutions, providing innovative engineering and installation services across commercial, industrial, and institutional markets.

The Administrative Assistant - Commercial Division plays a vital role in connecting people, projects, and priorities - supporting the Directors of Commercial Production & Sales and divisional leadership as they drive strategic growth and operational excellence across all markets.

This position offers the opportunity to contribute directly to the success of a fast-growing, dynamic organization while developing professionally in a trusted leadership environment.

Ram Jack is dedicated to providing outstanding foundation services for a wide range of customers throughout North America. Our mission is to be…