Administrative Aide

We are currently looking for a Full Time Administrative Aide to join our Area of Child Development team located at the Child Development Center
- Ada South working 10:30AM-7:30PM
- Mo Tu We Th Fr.

Summary:

Responsibilities:

* Maintains records/files to verify all needed documentation is received

* Records daily attendance of all children enrolled

* Assists with child development center applications and waiting list

* Files all required paperwork (e.g. biting logs and incident reports)

* Maintains and processes department personnel records, keeping accurate and up-to-date employee information

* Assists with monitoring immunization records

* Distributes supplies, resources and maintains inventory

* Assists with required CACFP documentation for submission

* Completes purchase card reports for approval

* Provides coverage/assist with the front reception desk as needed

* Ensures enrollment packets are accessible, and copies are kept on site

* Assists in classroom as needed

* Routes, logs, prepares and/or distributes incoming and outgoing mail

* Provides first class customer service - courteous and helpful to all internal and external customer types
- Answers questions in a courteous and professional manner
- Greets and engages with a smile
- Determines needs, seeks positive experience and outcomes

* Completes all training and development requirements and participates in continuing education opportunities

* Works in a collaborative and supportive manner to support the productivity and safety of the work area, team members and customers of all types
- Maintains general upkeep of work area and maintains a safe environment
- Maintains and promotes professionalism
- Punctual and consistent in meeting start time, work schedule, attendance and other assigned work time metrics
- Adheres to Chickasaw Nation dress code standards

* Maintains knowledge of and follows all laws, rules, regulations, policies and SOPs for assigned area, e.g. MICS, TICS, hospital standards, health codes, food sanitation, accounting principles, etc.

* Performs all other duties as assigned

Competencies:
Essential:

* Able to follow instructions, both written and oral

* Able to adhere to all scheduling and attendance requirements

* Honesty, truthfulness, reliability, accountability

* Able to read, understand, apply, and retain knowledge of Chickasaw Nation, departmental, divisional and all other rules, regulations, policies, procedures and guidelines

* Knowledge in early childhood and childcare programs (e.g. NAECY, Oklahoma Resource and Referral, Oklahoma Child Care)

* Able to verbally communicate in a professional and positive manner with other team members, departments, guests and management

Skills:
Essential:

* Developing and basic proficiency skills in Excel

* Must be familiar with the Microsoft Office Suite of products

Experience:
Essential:

* No prior experience required

Education:
Essential:

* High School, GED or Equivalent

Essential:

* Required to obtain 20 hours of childcare training

Credentials:
Essential:

* Pass general background check

* Standard Driver's License

* Cardiopulmonary Resuscitation Certification (CPR)

* First Aid Certification

Working Conditions:
Essential:

* Works in an office setting

* Frequently lift and or carry up to 50 lbs

* Pass pre-employment drug test