Legal Aide III - 31196

Legal Aide III - 31196

We are currently looking for a Full Time Legal Aide III to join our Supervisory Paralegal team located at the Carl Albert Service Center working.

Summary:

Assists prosecution staff with criminal document preparation, filing and service of documents. Acts as liaison among all parties, including court, for scheduling and sharing information with the prosecution office. Organizes and manages documents, including the creation of spreadsheets, to track criminal case assignments. Regularly inputs information into the internal electronic prosecution case management system. Coordinates the collection, review and production of documents and responds to discovery requests.

Assists with trial preparation including the assembling of exhibits, witness binders and appendices for court filings. Compiles information and prepares court exhibits and visual aids for criminal trials.

Responsibilities:

* Provides first class customer service to both internal and external customers and responds to inquiries, compliments, and/or complaints with professionalism, courtesy, and efficiency
* Completes all training and development requirements and participates in continuing education opportunities
* Works in a collaborative and supportive manner to support the productivity and safety of the work area, team members and customers of all types
- Maintains a clean, organized work area and ensures a safe environment
- Maintains and promotes professionalism
- Punctual and consistent in meeting start time, work schedule, attendance and other assigned work time metrics
- Adheres to Chickasaw Nation dress code standards
* Maintains knowledge of and follows all rules, regulations, policies and guidelines for assigned area
* Answers the phone, transfers call, takes messages and screens calls per guidelines for areas served
* Assists prosecutors with criminal document drafting, filing and service of documents
* Inputs information into the internal electronic prosecution case management system on a daily basis
* Resolves routine inquiries from legal offices and the public
* Performs online legal research by using online systems such as ODCR, PACER and Westlaw
* Assists with trial preparation including the assembling of exhibits, witness binders and appendices for court filings. Compiles information and prepares court exhibits and visual aids for criminal trials
* Performs general clerical duties to include paralegal tasks, but not limited to data entry, scanning, photocopying, faxing documents, filing, receiving, and distributing of departmental emails and correspondence

Competencies:

Essential:
* Able to follow instructions, both written and oral
* Ensures compliance
* Able to adhere to all scheduling and attendance requirements
* Ability to maintain a high level of confidentiality in all matters
* Must be able to work quickly, efficiently and accurately
* Focus on a single task for pro-longed periods of time
* Must be detail-oriented
* Must be self-motivated
* Honesty, truthfulness, reliability, accountability
* Able to read, understand, apply, and retain knowledge of Chickasaw Nation, departmental, divisional and all other rules, regulations, policies, procedures and guidelines
* Understand Native American culture and tribal programs
* Understand Chickasaw law and law enforcement regulations
* Knowledge of federal, state and local law and law enforcement regulations
* Knowledge and understanding of First American populations
* Develop and apply proficiency in computer systems and applications as required by role and responsibilities
* Ability to multitask
* Organizes work and assigned area logically and orderly
* Filing skills
* Must be friendly with an outgoing personality
* Define problems, collect data and establish facts
* Establishes professional working relationships as appropriate
* Able to verbally communicate in a professional and positive manner with other team members, departments, guests and management
* Writes effective communications with team, departments, guests and management
* Keeps written records

Skills:

Essential:
* Basic Computer skills
* Developing and basic proficiency skills in Excel
* Must be familiar with the Microsoft Office Suite of products
* Printers and scanners

Experience:

Nonessential:
* 3 years directly related experience

Education:

Essential:
* High School, GED or Equivalent

Credentials:
Essential:
* Pass general background check
* Standard Driver's License

Working Conditions:

Essential:
* Customer service
* Fast-paced environment
* Works in an office setting
* Organized
* Team-oriented
* Computers, printers, phones
* Communications phone, computer
* Communications written, verbal
* Communication with groups
* Effective work relationships inside and outside organization
* Pass pre-employment drug test
* Sometimes bend, kneel, stoop, push, reach
* Use computer up to 75% of shift
* Sometimes lift and or carry up to 10 lbs
* May work day shift

Training
* It is the responsibility of each employee to attend…