Rebuild Project Coordinator

Rebuild Project Coordinator

Romexterra Restoration is a leading name in the construction industry, specializing in top-quality restoration and renovation services. We're committed to excellence and customer satisfaction, and we're looking for dedicated professionals to join our dynamic team.

Position Overview

We are seeking an organized and proactive Rebuild Project Coordinator to support our reconstruction team throughout the lifecycle of restoration projects. This role serves as a key point of communication between customers, project managers, insurance representatives, and field crews to ensure projects stay on track and clients remain informed. The ideal candidate is detail-oriented, enjoys working in a fast-paced environment, and thrives on keeping projects organized and moving forward.

Key Responsibilities

• Review emails daily and respond promptly to customers, insurance representatives, project managers, and internal team members.
• Monitor Albi, Job Board, Follow-Up Board, Matterport, Company Cam, and other project management systems for new jobs and updates.
• Process new files, update project information, and maintain accurate records in Google Sheets and tracking systems.
• Coordinate crew schedules with project managers and assist with assigning projects.
• Contact new customers to explain the reconstruction process and set clear expectations.
• Answer incoming calls and follow up with customers, adjusters, and other stakeholders.
• Support project managers with documentation, project files, and administrative tasks.
• Assist with permit applications and coordinate permit-related requirements.
• Review project financials to ensure jobs are billed accurately and remain up to date.
• Audit new and scheduled projects to verify costs and project data.
• Order supplies and materials as needed.
• Provide administrative and operational support to the reconstruction department.
• Collaborate with team members and contribute to a positive, team-oriented work environment.

Qualifications

• Previous experience in project coordination, construction administration, restoration, or a related field preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple projects and priorities simultaneously.
• Comfortable learning and using various software platforms and project management tools.
• Customer-focused mindset with strong problem-solving abilities.
• Ability to work independently while also collaborating effectively with a team.
• Proficiency with Microsoft Office, Google Workspace, and general computer applications.

Benefits and Compensation:

• Base salary of up to $55k annually (depending on experience)
• All employees are eligible for the following commission plan to be paid on total sales when the employee refers business to Romexterra:
• 3% of the total revenue for the mitigation project
• 1% of the total revenue for the reconstruction/repair project
• Performance review after 90 days, then annually.
• Health, vision, and dental insurance
• 401(k) with company match up to 6%
• 8 paid holidays
• 5 vacation days and 3 sick days
• Birthday leave
• Parental leave (2 weeks)
• VASA gym membership

Join Our Team

Romexterra is growing fast and looking for top-tier restoration professionals who want to build long-term success in an organization that rewards performance and integrity. If you're driven to deliver results and ready to maximize your income potential, apply today.

• Established Chicagoland restoration company in 2003
• In-house mitigation and reconstruction = higher earning potential
• Strong operational support - you sell, we deliver
• Clear expectations, transparent compensation, and real growth opportunities
• Be part of a company where performance is recognized and rewarded

Equal Opportunity & ADA Statement

Romexterra is an equal opportunity employer. The company complies with the Americans with Disabilities Act (ADA) and will provide reasonable accommodations to qualified individuals with disabilities. Job descriptions are intended to outline key duties and may be subject to change based on business needs.

This employer may use applicant screening tools, including AI-assisted evaluation, in accordance with Illinois law. A human review of your application is available upon request.