Accounts Payable Clerk

Position Summary

The Accounts Payable Assistant to Controller supports the Controller and accounting department by managing accounts payable functions, maintaining accurate financial records, assisting with reconciliations, and ensuring timely processing of invoices and payments. This position requires strong organizational skills, attention to detail, confidentiality, and the ability to work efficiently in a fast‑paced environment.

• Process vendor invoices accurately and in a timely manner.
• Match purchase orders, invoices, and receiving documents for verification.
• Prepare and process check runs, ACH payments, and credit card reconciliations.
• Maintain vendor files and ensure W-9 documentation is current.
• Respond to vendor inquiries and resolve billing discrepancies professionally.
• Assist with month-end closing procedures and account reconciliations.
• Support the Controller with financial reporting and audit preparation.
• Monitor outstanding balances and ensure proper documentation is maintained.
• Assist in maintaining compliance with company policies and accounting procedures.
• Help track expenses and prepare reports for management review.
• Collaborate with other departments regarding purchasing and payment matters.
• Maintain confidentiality of financial and employee information.
• Perform additional administrative and accounting duties as assigned by the Controller.

• High school diploma or equivalent required; associate's degree in accounting or business preferred.
• Minimum of 1‑2 years of accounts payable or accounting experience preferred.
• Proficient in Microsoft Office, especially Excel.
• Experience with accounting software and ERP systems preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to prioritize tasks and meet deadlines.
• Strong communication and problem‑solving skills.
• Ability to handle confidential information professionally.

Prolonged periods sitting at a desk and working on a computer.

Ability to occasionally lift office materials up to 20 pounds.

Office setting with routine interaction with vendors, employees, and management.

Fast‑paced environment requiring multitasking and adaptability.