Project Administrator

Overview

Academy Locksmith is the nation's premier service provider for locks, doors, safes, and access control. We operate in all 50 states with a robust network of licensed and trained technicians. Academy believes in providing an open and honest platform for our employees to have the best working environment possible which in turn provides our customers with the best service available. Our clients are leading national brands who occupy commercial retail spaces and this position is open as our work orders and team are continuing to grow.

We are seeking a detail-oriented and organized Project Administrator to support our Director of Projects in coordinating, tracking, and communicating key project activities. This position plays a critical role in keeping projects on schedule and ensuring communication between vendors, customers, and internal teams remains clear and consistent.

• Provide administrative and organizational support to the Director of Projects.
• Maintain up-to-date project records, documents, and tracking spreadsheets.
• Communicate professionally with vendors and customers regarding project timelines, scheduling, and updates.
• Assist with project coordination tasks including purchase orders, shipping details, and job documentation.
• Monitor and update project statuses in internal systems and reports.
• Help prepare weekly project summaries, reports, and follow-ups for leadership.
• Support the project team with scheduling, documentation, and issue resolution.
• Ensure all communications are timely, accurate, and reflect company standards.
• Reach out to vendors for material and labor pricing.

• Competitive pay and benefits
• Supportive, team-focused environment
• Opportunity for growth within a fast-paced, expanding organization

• 2+ years of experience in project coordination, administration, or related support role (construction, service, or trades industry experience a plus).
• Strong communication and organizational skills.
• Proficient in Microsoft Office Suite (Excel, Outlook, Word) and general computer systems.
• Ability to multitask, prioritize, and manage multiple projects simultaneously.
• Professional demeanor and attention to detail.
• Experience working with vendors and/or customers in a project-based environment preferred.