Conference​/Catering Coordinator

Overview

The Renaissance Dallas Addison is in search of a Catering and Conference Services administrative assistant to be responsible for providing administrative support to catering and conference services managers while being familiar with all aspects of the group and social planning and event process: planning, production, and follow up. The administrative assistant is also responsible for back-up support to the group sales, marketing areas.

• Receive and respond to incoming telephone calls to the sales and marketing department and assist with overflow for catering and conference services, food & beverage, and executive office.
• Utilize technology and software to enhance customer communication and efficiency of completing tasks. Use software applications to their full potential while performing job tasks: MS Word, Power Point, CI/TY, FSPMS among others.
• Proficiently and accurately prepare written correspondence including letters, reports, Schedule of Events, printed menus, BEOs and emails.
• Maintain a functional knowledge of the CI/TY sales and catering software system to provide assistance in the maintaining accounts, including: updating events in the function diary; and preparing banquet event orders overseeing group packages and more.
• Maintain an inventory of all standard department supplies.
• Maintain the various sales file systems, both electronic and paper.

• College education preferred.
• Previous experience in an upscale hotel or resort, banqueting, sales, or conference services.
• Excellent reading, writing & oral proficiency in the English language.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize tasks in a fast paced environment.
• Strong administrative skills including proficiency in Microsoft Office Suite and the ability to learn other proprietary Marriott Systems.

• Exclusive discount and travel programs with Marriott.
• Competitive wages and benefits (Medical, Dental, Vision and Retirement Plan).
• And so much more.

E.O.E.