More jobs:
Receptionist/Office Coordinator
Job in
Addison, Dallas County, Texas, 75001, USA
Listed on 2026-06-02
Listing for:
PlaneSmart! Aviation
Full Time
position Listed on 2026-06-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Virtual Assistant/ Remote Admin, Front Desk/Receptionist
Job Description & How to Apply Below
Plane Smart! Aviation is a private aviation company supporting Part 91/135 operations. We're hiring a Receptionist / Office Coordinator who's professional, upbeat, and organized-someone who can run the front of house, keep the office moving, and jump into light marketing and client-facing tasks when needed.
What you'll do
Front Desk & Client Experience
- Greet visitors and clients, create a polished first impression
- Answer and route phone calls and emails promptly and professionally
- Assist with light hospitality: beverages/snacks, conference room readiness, basic tidiness
- Keep office supplies stocked and organized; manage basic vendor coordination
- Handle mail, deliveries, scheduling with building/airport partners as needed
- Support simple admin tasks: scanning, filing, document prep, basic data entry
- Help route inbound charter inquiries to the right team member
- Track inbound leads in a simple log/CRM (as trained) and ensure follow-up happens
- Support client coordination for quotes, availability requests, and trip logistics (as needed)
- Assist with posting and scheduling content (Instagram/Linked In/Facebook) using approved brand guidelines
- Capture occasional photos/video around the office/airport/events (as permitted)
- Help coordinate basic email lists, light edits to announcements, and simple marketing tasks
- Help plan/coordinate small company events or client-facing hospitality moments
- Assist leadership/team with calendars, meeting prep, and task follow-ups as needed
- 1-3 years experience in reception, customer service, hospitality, office admin, or similar
- Strong communication skills (phone confidence is huge)
- Organized, dependable, and able to prioritize without getting flustered
- Friendly and professional demeanor with clients, crews, vendors, and teammates
- Comfortable with basic software:
Outlook/Google, Word/Docs, Excel/Sheets - Bonus if you've used Canva, Mailchimp, Hub Spot, Salesforce, or social scheduling tools
- Interest in aviation is a plus (you don't need to know everything-just be willing to learn)
- Basic social media instincts
- Light sales coordination experience (routing leads, follow-ups, CRM notes)
- Event planning/hospitality background
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