Executive Assistant & Office Manager

Executive Assistant & Office Manager

High Profile is partnering with our client to identify a highly organized, proactive, and detail-oriented Executive Assistant & Office Manager to support a senior executive while helping maintain a productive and welcoming office environment. This is an excellent opportunity for a professional who thrives in a fast-paced setting, enjoys balancing multiple priorities, and takes pride in creating structure, efficiency, and exceptional support across an organization.

The ideal candidate is a polished professional with strong judgment, exceptional organizational skills, and the ability to anticipate needs before they arise. This individual will serve as a trusted partner to leadership while also contributing to office operations and supporting key people-related initiatives.

• Manage a complex executive calendar, including scheduling, prioritization, and conflict resolution
• Coordinate domestic travel arrangements, including flights, accommodations, transportation, and detailed itineraries
• Prepare meeting materials, presentations, agendas, and supporting documentation
• Coordinate meetings and assist with follow-up, action item tracking, and project management
• Serve as a primary point of contact for internal and external stakeholders on behalf of senior leadership
• Support special projects, research initiatives, reporting, and administrative priorities
• Handle highly confidential information with professionalism, discretion, and sound judgment
• Anticipate executive needs and proactively remove obstacles to maximize efficiency and effectiveness

• Oversee day-to-day office operations to ensure a smooth and professional workplace experience
• Coordinate office vendors, supplies, facilities needs, and workplace services
• Support reception and visitor experience initiatives as needed
• Assist with planning and coordination of meetings, employee events, and company functions
• Maintain an organized, welcoming, and efficient office environment for employees and guests

• Provide administrative support for people-related initiatives and projects
• Assist with maintaining reports, documentation, records, and departmental trackers
• Support cross-functional projects and special assignments aligned with business priorities
• Partner with internal stakeholders to ensure timely completion of administrative and operational tasks

• Trusted partnership with a senior executive and leadership team
• Highly collaborative and professional workplace
• Opportunity to contribute across executive support, office operations, and people-focused initiatives
• Fast-paced environment requiring adaptability, resourcefulness, and strong prioritization skills
• Meaningful ownership of responsibilities with visibility across the organization
• Role requiring a high degree of confidentiality, professionalism, and discretion