Executive Assistant to CRO

Executive Assistant

At Mistral AI, we believe in the power of AI to simplify tasks, save time, and enhance learning and creativity. Our technology is designed to integrate seamlessly into daily working life.

We are looking for a highly organized, proactive, and fast-moving Executive Assistant to support our Chief Revenue Officer (CRO).

This role requires exceptional communication skills, strong prioritization, and the ability to navigate a global, fast-paced environment with professionalism and discretion. The CRO is based in the US and travels frequently to Paris and other Mistral offices, requiring tight coordination across multiple time zones.

Executive Support

• Manage complex and dynamic calendars across multiple time zones, scheduling meetings, travel, and internal/external engagements.

• Prepare briefing materials, presentations, agendas, and follow-up notes for leadership meetings.

• Handle all incoming and outgoing communications (email, Slack, calls) with clarity, confidentiality, and strong judgment.

• Track deadlines, priorities, and key deliverables to ensure leaders stay ahead of commitments.

Operations & Coordination

• Coordinate international and domestic travel (flights, accommodations, itineraries) for the CRO.

• Support organization of internal and external events, client meetings, offsites, and GTM team gatherings.

• Liaise with employees, clients, partners, and vendors as a primary point of contact for the CRO's office.

• Maintain documentation, filing systems, dashboards, and shared folders to keep GTM operations structured and up to date.

Cross-functional Support

• Collaborate closely with the Office Manager and People & Operations teams on initiatives (e.g., revenue team events, onboarding support, quarterly reporting).

• Assist with special projects, process improvements, and operational initiatives driven by the CRO.

Confidentiality & Professionalism

• Handle sensitive information with discretion and sound judgment.

• Represent the CRO's office with professionalism, rigor, and a solutions-oriented mindset.

Who You Are

• Proven experience as an Executive Assistant supporting C-level leaders (CRO/CSO/COO preferred), ideally in fast-growing tech or consulting environments OR deep experience in complex coordination and scheduling roles (such as Recruitment Coordination)

• Exceptional communication skills in English (mandatory) and strong proficiency in French is a plus.

• Comfortable managing shifting priorities and multiple time zones in a fast-paced, high-ambiguity environment.

• Highly organized, detail-oriented, and able to anticipate needs before they arise.

• Strong mastery of Google Suite and/or Microsoft Office; experience with productivity tools (Notion, Slack, CRM systems) is a plus.

• Proactive problem solver with a positive, can-do attitude and strong ownership mindset.

• Thrives in a startup environment where no job is too small and impact is immediate.

What we offer

Competitive cash salary and equity

Food:
Daily lunch vouchers

Sport:
Monthly contribution to a Gym pass subscription

Transportation:
Monthly contribution to a mobility pass

Health:
Full health insurance for you and your family

Parental:
Generous parental leave policy