Administrative​/Clerical Coordinator, Office Administrator​/ Coordinator

Position: Starts Coordinator
JOB PURPOSE:

To prepare start packages for new contracts while supporting the Production and Purchasing departments and operations staff with assigned projects and tasks. This position will also provide administrative and clerical support to the division management team as requested.

Duties and Responsibilities Establish “Start Package “for Construction Starts”Administer Start Packages
- Spec to Sales package

Consolidated Options Order Form (COOF)/Cut Sheets/Selection sheets

Post to Buildpro & maintain in file Change Orders Perform data entry of start information into applicable databasesDRB Group proprietary systems (Sales 1440/Build Pro/New Star/G3)
Newstar (Purchase Orders, contract, accounting)
Spreadsheets and Files maintained in Microsoft Office applications(Word, Excel Powerpoint)
Copy and distribute information as required for permit and start packages

Administer purchase orders for external vendors

Maintain accurate system and office files

Other duties as apparent or assigned

QUALIFICATIONS:

Knowledge and Skills Microsoft Office Suite experience

Must be able to interact and communicate with individuals at all levels of the organization. Must be able to communicate effectively and professionally with external customers to discuss utility, subcontractor & supplier issues to include addressing issues with purchase orders, job schedules etc.

Detail oriented and organized

Strong multi-tasking skills

Ability to work in fast paced environment

Problem and research skills

Must have valid driver’s license

Education and Work Experience High School Diploma or GED with work experience1-3 years prior administrative/office managerial experience

Exposure to residential homebuilding environment preferred

Data entry and file management experience

Previous homebuilding experience preferred
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