Administrative Assistant

Position

Administrative Assistant

A Japanese machinery company is seeking a reliable, detail-oriented Administrative Assistant to support daily business operations. In this role, you will handle key administrative tasks, including processing quotes, managing orders and invoices, and tracking inventory. This is an excellent opportunity for an entry-level professional or someone with early-carer experience who is comfortable with Excel, and interested in Japanese food culture!

• Handle day-to-day administrative functions, including preparing quotes, processing sales/purchase orders, and generating invoices
• Manage and update inventory records accurately to ensure seamless supply chain operations
• Perform data entry and basic sales/financial record-keeping (monthly accounting is handled by an external firm)
• Report directly to the Manager and provide general operational support as needed

09:00 - 18:00 (At least 4 hrs/day～)
Monday to Friday
Hybrid work

Addison, TX

$25.00 - $30.00 / hr

• Insurance (Medical, Dental, Vision) Insurance Premium is 70% covered by the company.
• PTO, SL

Saturdays, Sundays, and Company Holidays.

• Proficiency in Microsoft Excel (ability to use complex/nested formulas; macro skills not required)
• English (Higher than Business)
• Proficiency or strong comfort with administrative and routine numerical tasks (e.g., preparing quotes, processing orders, invoicing, and inventory management). (Entry-level applicants or those with limited experience are welcome if you possess high accuracy and reliability)