Project Management Office; PMO Administrator

Job Summary

CECO Environmental is a global leader in providing sustainable solutions for industrial air, water, and energy transition. Since 1966, we’ve been addressing the world’s most pressing environmental challenges. Our mission is to protect people, the environment, and industrial equipment, making a tangible impact across industries like renewable energy, semiconductor manufacturing, power generation, and water treatment. As a purpose‑driven company, we foster a culture of innovation, collaboration, and integrity, ensuring that every project we undertake creates lasting positive change.

At CECO, you’ll be part of a growing, dynamic team committed to a cleaner, safer, and more sustainable future.

• Supports and/or sets up and maintains document control using Excel spreadsheets to track projects.
• Formats document control‑related documentation and prepares drawing and document transmittals, including drawings, PMI procedures, quality control plans, job specifications and weld procedures, as well as any customer package requests.
• Monitors approval status of each project and provides continuous updates via reporting tools and dashboards.
• Creates end‑of‑project final documentation (MDRs) for the company and the customer.
• Performs supplier procurement and receipt activities for aftermarket parts—issues and receives purchase orders through invoicing, including ERP transactions.
• Enters orders and coordinates trade finance instruments, such as bank guarantees.
• Works with project managers to issue billing cycles based on major milestones achieved, ensuring the projects maintain positive cash flow.

• 3+ years of experience in PMO administration, project coordination or project administration for project managers or cross‑functional teams.
• Associate or Bachelor’s degree in Business, Project Management or a related field preferred.
• Proficiency in Microsoft Access, Excel (tracking, reporting), Word, SharePoint required.
• Microsoft Power Automate experience preferred.
• Prior experience using an ERP system such as Epicor or Microsoft Dynamics preferred.
• Prior experience using Salesforce.
• Experience supporting multiple project managers, tracking schedules, action items, risks and deliverables, and preparing reports, dashboards or status updates.
• Excellent organization, prioritization and communication skills.
• Ability to work in a fast‑paced, high‑volume environment.

Certified Associate in Project Management (CAPM) — Nice to Have, Not Required.

No travel required, however it might change in the future.

This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

• Concentrated mental and/or visual attention required for complex tasks to high accuracy.
• Work performed under comfortable conditions with no disagreeable elements during normal performance.
• Compliance with company attendance standards.
• Physical tasks include lifting up to 10 pounds, moving files, opening filing cabinets, bending or standing as necessary.

We provide a variety of medical insurance plans, with dental and vision coverage, Employee 401(k), tuition reimbursement, and more.

CECO is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of discrimination or harassment.

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