Stage - Business Affairs

Job Opportunity At Helmut Agency

Helmut is a communication group located in Paris in the 3rd arrondissement. We accompany prestigious clients from the luxury, fashion, and beauty industries. Helmut was born from the radical vision of a new generation of luxury that must blend strategic intelligence, outstanding creation, and agile production. The large Helmut family, with nearly 100 young, passionate, and audacious employees, is growing to continue its expansion.

Join us!

Tasks include:

• Participation in the preparation of rights, authorizations, and contracts quotes.
• Administrative follow-up of talents, artists, photographers, and service providers.
• Help in the collection and organization of contractual documents.
• Updating of rights and deadlines tracking tables.
• Participation in the follow-up of rights renewals and extensions.
• Verification of administrative and contractual information.

• Participation in the follow-up of purchase orders and invoices.
• Verification of administrative elements before payment.
• Coordination with production, finance, and project teams.
• Follow-up of internal validations and archiving of documents.

• Assistance in exchanges with modeling agencies, artists, agents, and suppliers.
• Participation in research of information related to rights and uses.
• Support in the preparation of rights summaries and client documents.
• Participation in the organization and optimization of internal follow-up tools.

• Help in sourcing artists, photographers, or visual content according to project needs.
• Participation in the administrative management of acquisitions and licenses.
• Research and monitoring of creative profiles and artistic references.

Skills required:

• Great rigor and sense of organization.
• Good interpersonal skills and writing ease.
• Interest in subjects related to rights, advertising, production, and talents.
• Mastery of Excel / Google Sheets and office tools.
• Ability to manage several topics in parallel.
• Curiosity and desire to learn.
• Attention to detail and reliability.