Accounts Receivable Manager

Rolfson Oil is North America's largest oilfield-only fueling solutions provider. Our unique technologies, fuels and supply chain model ensure ultra critical oil & gas customers never run out of fuel.

Rolfson Oil operates in the Oil & Gas regions throughout North Dakota, Wyoming, Colorado, New Mexico, and Texas. From our roots in Watford City back in 1985 to our unmatched multi-basin footprint today, we have never lost sight of our core values of safety, reliability and value for our customers.

We are seeking an experienced, detail-oriented Accounts Receivable (AR) Manager to oversee the accurate processing and collection of customer payments. This role leads a team responsible for invoicing, account maintenance, and timely collections to support healthy cash flow. The ideal candidate brings strong leadership capabilities, deep AR expertise, and a high level of attention to detail.

Accounts Receivable Team Management

• Lead, train, and mentor a team of AR professionals, ensuring compliance with company policies and procedures.
• Provide regular performance feedback and support professional development initiatives.

Invoicing & Billing

• Oversee the accurate and timely preparation and distribution of customer invoices.
• Ensure invoicing aligns with contractual terms and company standards.

Collections & Cash Application

• Develop and execute proactive collection strategies to reduce overdue balances.
• Follow up on past-due accounts, resolve customer disputes, and ensure accurate application of payments.
• Review and reconcile customer accounts on a regular basis to ensure accuracy.
• Partner with internal teams to investigate and resolve billing discrepancies.

Cash Flow Management

• Monitor AR aging reports and identify risks related to outstanding balances.
• Provide insights and recommendations to improve cash flow and reduce DSO (Days Sales Outstanding).

Reporting & Analysis

• Prepare and present AR reports to senior management, including aging analysis, collection performance, and bad debt exposure.

Process Improvement & Compliance

• Identify and implement process improvements to enhance AR efficiency and effectiveness.
• Ensure compliance with internal controls, accounting policies, and applicable standards.

Customer Relationship Management

• Maintain positive relationships with key customers and internal stakeholders.
• Serve as the escalation point for complex billing and payment issues.

Education

• Bachelor’s degree in Accounting, Finance, or a related field.

Experience

• Minimum of 5 years of experience in Accounts Receivable or Finance.
• At least 2 years of experience managing a team and driving AR process improvements.
• Proven experience in invoicing, revenue recognition, and customer relationship management.
• Strong understanding of accounting principles, billing operations, and collections processes.

Technical Skills

• High proficiency with accounting systems (e.g., SAP, Quick Books) and Microsoft Excel.
• Experience with ERP platforms and AR automation tools is a plus.

Core Competencies

• Strong leadership and people management skills.
• Excellent analytical, problem-solving, and organizational abilities.
• Clear and effective communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.