Leasing Administrator

Lease Administrator (AP & Rent Validation Focus)

Confidential Client | Addison, TX (Hybrid)

A well-established and growing organization in the commercial real estate services space is seeking a Lease Administrator to join their team. This is a growth-driven hire due to portfolio expansion, offering the opportunity to step into a highly analytical, operations-focused role with long-term stability.

This position is ideal for professionals who thrive in numbers-driven environments
, enjoy reconciling complex financial data
, and can confidently manage high-volume workflows while maintaining accuracy.

This is not a traditional lease administration role
. While exposure to real estate is preferred, the core of this position centers around:

• Accounts Payable (AP) processing
• Rent validation and financial reconciliation
• Discrepancy resolution across multiple data sources

You will be responsible for ensuring the accuracy of rent charges
, validating financial obligations against lease terms, and serving as a key liaison between internal stakeholders and external landlords.

• Manage a high-volume shared inbox (50–100+ items daily) tied to a dedicated portfolio
• Review landlord statements and validate rent charges against lease agreements
• Investigate and resolve discrepancies by:
• Requesting and reviewing tenant ledgers
• Pulling payment history
• Reconciling balances across invoices and systems
• Process full-cycle AP:
• Code invoices
• Enter into system
• Ensure timely payment processing
• Act as a point of contact for landlords
  , including handling escalations professionally
• Maintain accurate financial records and ensure timely, high-volume throughput
• Partner cross-functionally to resolve billing and payment issues

• 2–3+ years of experience in a corporate, finance, or operations environment

Strong background in:

• Accounts Payable
• Invoice processing, coding, and reconciliation

Demonstrated ability to:

• Work with large data sets and financial information
• Identify discrepancies and problem-solve independently
• High level of numerical accuracy and attention to detail
• Experience managing high-volume workflows and competing priorities
• Strong communication skills, with the ability to navigate external stakeholder conversations

Candidates with experience in the following areas tend to excel in this role:

• Commercial real estate / lease administration
• Loan processing or financial services
• Contract-heavy environments requiring data extraction and financial application
• Roles involving reconciliation of accounts, balances, or payment histories

• Naturally numbers-oriented with strong analytical instincts
• Able to quickly spot inconsistencies and resolve them efficiently
• Comfortable working in a heads-down, high-focus environment
• Organized and structured in managing high-volume workflows
• Professional and composed when handling challenging conversations

• Collaborative but quiet, execution-focused team environment
• Best suited for individuals who are:
• Self-directed
• Detail-oriented
• Comfortable working independently
• Hybrid schedule with intentional in-office collaboration

• Hybrid: This team is currently hybrid, this could change at the company's discretion
• 9/80
  
  Schedule:
  
  Every other Friday off
• Structured but flexible environment that supports productivity and work-life balance

• Target salary range: ~$60K (pending final confirmation)

This role is best suited for someone who enjoys digging into the numbers
, solving financial discrepancies, and operating in a fast-paced, high-volume environment
.

If you come from an AP-heavy, finance, or contract-driven background and are looking for a stable, growth-oriented opportunity—this is a strong match.